Each presentation is allocated 45 minutes. Thirty minutes for the presentation and 15 minutes for questions and answers (Q/A).
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Pre-Qualification Presentations are offered bi-monthly.
Presentations should provide an overview of all disciplines (ie: water, wastewater, traffic, roads, drainage, etc.) the company offers or can focus on one specific area of expertise the company wants to make the city aware of.
The “Pre-Qualifications Presentation” schedule link is on the City of Sugar Land website with detailed instructions on the process.
No, Pre-Qualification Presentations are not required to do business with the City of Sugar Land. However, they are highly recommended because the process allows staff to become familiar with new companies, relevant changes within an existing company structure as well as new disciplines companies have to offer. Providing a presentation also allows the companies Statement of Qualifications (SOQ) to go into the City’s 2-year library for selection process for projects under $250,000 budget.
SOQs can be submitted before or immediately following the Pre-Qualification Presentations. An electronic version ONLY is provided to the Engineering Administrative Coordinator at email@example.com
Each Request for Qualifications (RFQ) is based on particular projects (drainage, streets, traffic, etc.) With the SOQ (for pre-qualification submittals only) use the following criteria:
Please submit SOQs in PDF format with a maximum of 15 pages, including: introduction letter, structure of organization, disciplines of expertise and examples of projects. *Please note the City cannot accept SOQs on flash drives due to our IT security policy.
SOQs stay active in the City’s Engineering library for 2 years.
If the company desires to keep their SOQ in the library an additional 2 years, they can submit an updated SOQ to firstname.lastname@example.org. No additional presentation is necessary unless the following takes place: 1). The company has restructured the organization, 2) The company has added additional services they want to introduce to the City.
The company representative should contact the Engineering Department Administrative Coordinator at email@example.com for further information or instructions.
Staff members from all divisions of city staff are invited to the meetings (Airport, Public Works, Parks, Engineering, Planning, etc.).
Presentations will now be conducted through an online virtual meeting process. The platform will be Zoom. Additional information is provided through the scheduling process on the City’s website, prequalification’s link.