To ensure the integrity of the City’s finances through accurate planning and recording of transactions. We facilitate optimal use of resources to meet the goals of the organization through long range planning and financial management. We serve our customers by performing our tasks in a timely, consistent, and accurate manner.
The City of Sugar Land’s Finance Department oversees six divisions including Administration, Budget, Accounting, Purchasing, Municipal Court, and Treasury. The department has a total of 52.5 full time employees with a fiscal year 2020 budget of $6,462,450 and is comprised of two funds.
- The General Fund includes 40.5 full time employees with a fiscal year 2020 budget of $4,839,105; and
- The Utility System Fund includes 12 full time employees with a fiscal year 2020 budget of $1,623,345.
Operational hours are Monday through Friday, 8 A.M. to 5 P.M.
The Finance Department’s main responsibilities include:
- ensuring the integrity of the City’s finances through accurate financial planning, forecasting, and record transactions which reflect the City’s financial position within state and federal laws and generally accepted accounting principles;
- ensuring the annual budget and financial management complies with the City Council adopted Financial Management Policy Statements (FMPS); and
- developing and recommending policies and actions through the City Manager on items or projects that have a potential financial impact to the City.
- providing an efficient administration of the judicial function, ensuring that defendants are treated fairly and providing opportunities to pay fines in accordance with state statutes.
Some current projects include but are not limited to the following:
- Financial Management Policy Statements Update: biennial review and update to the guiding statements that govern the management of the City’s finances.
- Enterprise Resource Planning Software (ERP) Replacement: transition the City to a new software provider to improve transparency and accountability for the City’s financial activities.
- Utility Rate Study: design and implement a structure of rates to sustain the City’s water system and fairly recover the cost of services provided and provide financial capacity for the utility enterprise fund to implement capital projects to meet the mandated groundwater reduction requirements.
- Comprehensive User Fee Study: evaluate cost of services and recommend a fee structure that best recovers the cost from those who benefit from the services, with the appropriate level of subsidization from taxes.
- Delinquent Collections RFP and Audit RFQ processes: the contracts for delinquent debt collections services and the external auditor expire this year and the City will be soliciting requests for proposals/qualifications.
- Citywide Collections Improvement: implement processes and procedures to improve overall collections of revenue and compliance with fine payment to the municipal court.
The Finance Department also abides by the Collections Improvement Program, which is geared towards collecting outstanding Municipal Court fines and fees. In addition, the department follows the Groundwater Reduction Plan, which is achieved through capital and financial planning and rate setting efforts.
The Finance Department includes a total of six divisions:
Administration: Oversight of all financial activity including financial policies, debt and investment programs, and grant management.
Budget: Manages the annual budget and Capital Improvement Program (CIP) process and provides monthly financial analysis.
Accounting: Provides payroll, accounts payable, capital assets, general ledger, and internal controls.
Purchasing: Assists departments with procurement needs while meeting legal requirements including competitive purchasing, insurance verification, and resource management.
Municipal Court: Responsible for managing the docket including arraignments and trials, customer service and warrants.
Treasury: Responsible for billing and revenue collection services to both City utility customers and other City departments. This is achieved by providing excellent service to our citizens and accurately recording and receipting revenues for the City.
Awards and Accolades
The Department of Finance has many awards and accolades associated with their department from the past three years. These include:
Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for Fiscal Year 2017 through Fiscal Year 2019; and
Government Finance Officers Association (GFOA) Certificate of Excellence in Financial Reporting for Fiscal Year 2016 through Fiscal Year 2018 with clean audit opinions.