Open Records Request
A service of the Sugar Land Police Department
The records section processes citizen requests for accident, offense and incident reports. Citizens may also obtain local "Clearance Letters" for passports and other needs.
Contact Police Department
- Do you have a Question?
Email US - TEL: 281.275.2500
- FAX: 281.275.2649
- Sugar Land Police Department
1200 Highway 6 South
Sugar Land, TX 77487-0110
We will post a PDF form to fill out for Open Records requests shortly. For the time being, please contact the Sugar Land Police Department for assistance with your requests.
The Public Information Act
To request records under the Public Information Act, you may obtain and submit the request form at the records department located at 1200 Highway 6. You can request by mail, in person, or fax.
The primary purpose of the Sugar Land Police Department Records Section is to maintain the integrity of crime and related records.
Hours of Operation
- Monday through Friday
- 8:00 a.m. - 5:00 p.m.
- Closed on Weekends and Holidays.
Frequently Asked Questions
Report Fees
Fees are set by the Texas Building and Procurement Commission. Fees are normally based on a minimum of $15.00 per hour labor plus $.10 per page and other resource fees. Exceptions are: Accident Reports, $6.00; Clearance Letters, No Charge
Public Information Act
Texas law gives you the right to access certain government records. Most government information is presumed to be available to the public. Several exceptions apply to law enforcement information. Governmental bodies should promptly release requested information that is not confidential by law, statutes, family or health codes, or information for which an exception to disclosure has been sought.
Accident reports can only be obtained by sending a check for $6.00 to Sugar Land Police Department, Attention: Records, P. O. Box 110, Sugar Land, Texas 77487. Please include the case number. Make checks payable to "City of Sugar Land." A self-addressed envelope will expedite processing. You can also pick them up in person at the Records Department. Accident reports can take up to four workdays to process.
*The Police Department provides only police and crime related information. Please refer any other information requests directly to City Hall.
Rights of Requestors
You have the right to:
- Prompt access to information that is not confidential or otherwise protected.
- Receive treatment equal to all other requestors, in accordance with ADA requirements.
- Receive certain kinds of information without exceptions, like the voting record of public officials or information related to receipt, expenditure or estimated need for public funds, and other items.
- Receive a statement of estimated charges, when charges exceed $40, in advance of work being started and opportunity to negotiate the request if charges are too high.
- Choose whether to inspect the requested information, receive copies or both.
- A waiver or reductions of charges if the government body determines that access to information primarily benefits the general public.
- Notice when the governmental body asks the Office of Attorney General for a ruling on whether the information can be withheld under one of the accepted exceptions.
- Lodge a complaint about charges for public records with the Texas Building and Procurement Commission and a complaint related to other possible violations with the county attorney, criminal district attorney, or Office of the Attorney General.