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City Council |
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Agenda Request |
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Agenda Of: |
12-01-09 |
Agenda Request No: |
v-a |
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Initiated By: |
M.C. Lund, Captain |
Responsible Department: |
Police Department |
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Presented By: |
Douglas Brinkley Chief of Police |
Department Head: |
Douglas Brinkley |
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Additional Department. Head (s): |
n/a |
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Subject / Proceeding: |
Authorize the City Manager to Execute a Radio Communications
System License Agreement |
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Exhibits: |
Exhibit A: License Document, Exhibit B: Site Plan & Tower
Elevation |
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Clearances |
Approval |
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Legal: |
aaron dobbs, assistant city attorney |
Executive Director: |
n/a |
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Purchasing: |
n/a |
Asst. City Manager: |
Steve Griffith |
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Budget: |
n/a |
City Manager: |
Allen Bogard |
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Budget |
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Expenditure Required: $ |
n/a |
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Current Budget:
$ |
n/a |
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Additional Funding:
$ |
n/a |
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Recommended Action |
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Authorize the execution of the License Agreement between the Cities of Sugar Land, Missouri City and Houston. |
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Executive Summary |
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In January of 1997, the City of Sugar Land and the City of Missouri City entered into an agreement to jointly own and maintain a Radio Communications System (Radio Tower) located at 3849 Cartwright Road, in Missouri City. The Radio System enabled each city to provide radio communication services for their respective Police, Fire, Public Works and other Municipal departments. In 2004, the Radio System was upgraded to the Smart Zone technology and we became a member of the Harris County Regional Radio System that has interoperability capabilities to communicate with any one of 246 departments in 8 area counties. In an effort to continually improve radio interoperability among area agencies, the City of Houston desires to enter into a licensing agreement with the City of Sugar Land and the City of Missouri City for the use of our jointly owned radio tower facility located at 3849 Cartwright Road, Missouri City, Texas. The City of Houston has asked to place radio communications equipment on the tower to improve communications capability throughout the greater Houston area. The improvements will provide enhanced inter-agency communications. Equipment that has been agreed upon shall consist of four Microwave dishes, one TX Antenna, two RX Antennas and two GPA Antennas. The City of Houston has agreed to pay a monthly fee of $1,000.00 with an annual escalation of 2% to be shared equally by the City of Sugar Land and the City of Missouri City. The initial term for this License shall be for ten (10) years. The City of Houston will be responsible for all costs related to installation, maintenance, operation, insurance and utility usage associated with their equipment. The Police Department recommends City Council authorize the execution of this agreement. |
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Exhibits |
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/for ABTHE
STATE OF TEXAS §
§ RADIO COMMUNICATIONS SYSTEM
§ LICENSE
COUNTY
OF FORT BEND §
KNOW
ALL BY THESE PRESENTS:
This non-exclusive
License (hereinafter referred to as “LICENSE”) is made by and between the City of Missouri City and the City of Sugar Land (collectively hereinafter
referred to as “LICENSOR”) and the City
of Houston (hereinafter referred to as “LICENSEE”), for the use of the
radio communications system located at 3849 Cartwright Road, Missouri City,
Texas (hereinafter referred to as “FACILITY”).
W
I T N E S S E T H:
WHEREAS, the City of Missouri City and the
City of Sugar Land have entered into an interlocal agreement for the joint
ownership of FACILITY; and
WHEREAS,
LICENSEE desires to
use a portion of LICENSOR’s FACILITY for public safety communications; and
WHEREAS,
LICENSOR desires to
provide LICENSEE with a non-exclusive LICENSE to use FACILITY for public safety
communications;
NOW,
THEREFORE, for the
consideration and on the terms, provisions and conditions hereinafter set
forth, the parties agree as follows:
Location
1. The FACILITY to be provided by LICENSOR
addressed at 3849 Cartwright Road, Missouri City, Texas, is more fully depicted
in the Site Plan, a copy of which is attached hereto and incorporated herein as
Exhibit “A”.
Permitted Uses
2.01 LICENSOR
grants to LICENSEE a non-exclusive LICENSE to use the FACILITY for the
transmission and reception of public safety radio communications. This use
includes the installation, use, operation, maintenance, repair, replacement or
upgrade of antennas or other LICENSOR-approved equipment and fixtures on the
FACILITY. LICENSEE may install and use
the following equipment (the “Communication Equipment”) on the FACILITY:
4 Microwave
dishes
1 TX
Antenna
2
RX Antennas
2 GPA
Antennas
2.02 LICENSEE shall secure written approval from
LICENSOR to increase the number antennas placed on the FACILITY or to install
or use any other equipment or fixtures on the FACILITY. LICENSOR agrees that such
approval will not be unreasonably withheld, conditioned or delayed. A current and accurate Site plan must be
submitted to LICENSOR by LICENSEE and maintained on file with LICENSOR for the
entire term of this LICENSE. All
antennas, equipment, and fixtures shall comply with the technical
specifications as set forth in Exhibit “B”, which is attached hereto and
incorporated herein.
2.03
During the term of this LICENSE, LICENSOR agrees that LICENSEE shall have
access to the FACILITY; provided, however, that such access shall be limited to
authorized officers, agents, employees, representatives, contractors, invitees,
or anyone acting on LICENSEE’s behalf (hereinafter referred to as “authorized
representatives”). LICENSEE shall notify
LICENSOR of entry and exit times from the FACILITY. LICENSOR may require that authorized
representatives of LICENSEE be accompanied to and from the FACILITY by LICENSOR. LICENSOR may provide LICENSEE with a key to
access any gates surrounding the FACILITY.
Fees
3.01 LICENSEE
shall pay LICENSOR a monthly license fee payment of One Thousand and No/100s
Dollars ($1,000.00) each month (hereinafter referred to as “LICENSE
FEE"). LICENSEE shall pay LICENSOR
the first LICENSE FEE payment within thirty (30) days after LICENSEE begins to place
the Communications Equipment on the tower on the FACILITY. The first LICENSE FEE payment may be prorated
if LICENSEE begins to place the Communications Equipment on the tower on the
FACILITY after the first day of the month. Thereafter, LICENSOR will invoice
LICENSEE no later than the fifth (5) day of each month for the LICENSE FEE due
and payable within thirty (30) days of invoice date. LICENSOR agrees that the ability of LICENSEE
to pay the LICENSE FEE is dependent upon the extent to which funds are
certified by the City Controller of the City of Houston are available to make
the LICENSE FEE payments under this LICENSE.
In the event that the City Controller does not certify that funds are
available and, as a result, LICENSEE does not pay the entire LICENSE FEE when
due, then this LICENSE shall terminate upon thirty (30) days notice by either
party to the other.
3.02 The
LICENSE FEE shall be effective for one (1) year from the effective date of this
LICENSE. The LICENSE FEE shall then be
adjusted upward two percent (2.0%) annually on the anniversary of the effective
date of this LICENSE.
3.03 The
LICENSE FEE shall be paid to LICENSOR at the following address:
City of Missouri City
Finance Department
1522 Texas Parkway
Missouri City, TX 77489
3.04 LICENSOR may designate another party and
address to receive the LICENSE FEE payments by sending written notice to
LICENSEE.
3.05
Each party paying for the performance
of governmental functions or services must make those payments from current
revenues available to the paying party.
Term
4.01 This LICENSE shall be for an initial term of
ten (10) years, commencing on the date of execution by all parties to this
LICENSE.
4.02 This LICENSE shall automatically renew for
an additional five (5) years (the “First Extension Term”) after the initial
term expires, unless LICENSOR or LICENSEE notifies the other of its intention
not to renew at least ninety (90) days prior to the expiration of the initial
term. The First Extension Term shall
automatically renew for an additional five (5) years (the “Second Extension
Term”) after the First Extension Term expires, unless LICENSOR or LICENSEE
notifies the other of its intention not to renew at least ninety (90) days
prior to the expiration of the First Extension Term. All the terms, provisions and conditions of
this LICENSE shall apply to all extension periods, subject to amendment by the
mutual agreement of the parties, in writing and signed by both parties. At the expiration of all of the extension
periods provided herein, unless renewed or superseded, this LICENSEE shall
continue from month-to-month under the then current terms, provisions and conditions,
and such month-to-month may be terminated by either party upon at least thirty
(30) days written notice to the other party.
Termination
5.01 Upon the occurrence of any one or more of
the events listed below (hereinafter “Events of Default”) and LICENSEE’s
failure to cure as provided in §5.03, LICENSOR may, without penalty, at its
option and without prejudice to any other remedy to which it may be entitled at
law or equity, or otherwise under this LICENSE, terminate this LICENSE, either
in whole or in part. LICENSEE shall
equitably compensate LICENSOR in accordance with the terms, provisions and
conditions of this LICENSE for the use of the FACILITY prior to the date
specified in such notice. LICENSEE shall
not, however, be entitled to any damages, including, but not limited to, lost
or anticipated profits, should LICENSOR choose to exercise its option to
terminate.
5.02 Such termination may be as provided
elsewhere in this LICENSE or upon the occurrence of any one or more of the
following “Events of Default”:
a. In
the event LICENSEE violates any provision of this LICENSE;
b. In
the event that termination is in the best interest of the public health, safety
and welfare. This determination shall be
within the sole discretion of the LICENSOR;
c. In
the event that LICENSEE fails to maintain the FACILITY in a neat, orderly, and
aesthetically acceptable condition;
d.
In
the event LICENSEE (a) terminates or suspends its business, (b) becomes subject
to any bankruptcy or insolvency proceeding under federal or state statute, (c)
becomes insolvent or subject to direct control by a trustee, receiver or
similar authority, or (d) has wound up or liquidated, voluntarily or otherwise;
or
e.
In
the event LICENSEE fails to pay any portion of the LICENSE FEE hereunder when
due, unless such failure is a result of funds not being available by the City
Controller of the City of Houston.
5.03
Notwithstanding any provision in this LICENSE to the contrary, upon occurrence
of an Event of Default, LICENSOR shall deliver to LICENSEE a Notice of Intent
to Terminate that identifies the Event of Default. If the Event of Default remains uncured for
thirty (30) days after Notice is given, LICENSOR may terminate this LICENSE by
then providing to LICENSEE a Notice of Termination that identifies the
effective date of termination. LICENSEE
shall not be entitled to such cure period more than two (2) times in any twelve
(12) month period for failure to pay LICENSE FEE timely.
5.04 If, after execution of this
LICENSE, LICENSEE is prohibited by governmental authority from using the
FACILITY for its permitted use under this LICENSE or such permitted use is
materially adversely impaired due to action of the Federal Communications
Commission, this LICENSE may be terminated upon sixty (60) days written notice
to LICENSOR without further obligation on the part of either party thereafter
accruing, except all LICENSE FEE payments outstanding shall be paid by LICENSEE
up to the time of termination and all antennas, equipment and fixtures of
LICENSEE’s must be removed.
Assignment or Sublease
6. LICENSEE may not assign or delegate any
rights or obligations under this LICENSE, nor may LICENSEE sublease its use of
the FACILITY. Any such attempts by
LICENSEE shall be without effect.
Damages to Property
7. LICENSEE shall
immediately notify LICENSOR of any and all damages resulting from, arising out
of, or caused to the FACILITY or any property or equipment, including, but not
limited to, structural damages, electrical damages, damages
to fencing, irrigation systems or landscaping which is caused by LICENSEE or
its authorized representatives. LICENSEE
shall be solely responsible for the costs and the repair of all such damages
and such repairs shall be completed in a timely manner acceptable to LICENSOR.
Interference
8.01 LICENSEE shall not
cause electrical interference, or any other interference, to LICENSOR, to
property owners or lessees located within 200 feet of the FACILITY or to any
other third-party user that commences use of the FACILITY before LICENSEE
commences its use of the FACILITY.
Should interference occur, LICENSEE will promptly take all steps
necessary to correct such interference within ten (10) days of notice of the
problem; and, if such interference cannot be eliminated within ten (10) days of
such notice, LICENSOR shall suspend LICENSEE’s use of the FACILITY while the
interference problems are studied and a means to eliminate the problem is
found. Any such method for correction of
an interference problem must be acceptable to LICENSOR. If the interference complained of cannot be
eliminated, LICENSEE will cease its use of FACILITY, remove all antennas,
equipment and fixtures, and this LICENSE shall be terminated.
8.02 If the user causing the interference cannot
be readily determined, then LICENSOR shall determine,
if possible, which user is responsible for the interference, which
determination shall be accepted by LICENSEE.
Utilities
9. LICENSEE will be
responsible for any and all costs associated with all utilities, including, but
not limited to, electrical or natural gas hookups, maintenance and service,
which is due to LICENSEE’s use of the FACILITY.
Liability and Hold
Harmless
10.01 LICENSEE shall at all times comply with all
laws and ordinances and all rules and regulations of local, state and federal
government authorities relating to the use of the FACILITY, and shall fully
release, and hold harmless LICENSOR, its officers, officials, agents, servants
or employees against any and all claims, damages, lawsuits, losses, costs, or
expenses including personal injury or death to any person or damage to any
property sustained or incurred by LICENSOR, its officers, officials, agents,
servants or employees as a result of LICENSEE’s acts or omissions relating to
the use of the FACILITY and LICENSEE will hold harmless LICENSOR and its
officers, agents, servants, and employees against any and all such claims and
demands from any
third-party as a result of LICENSEE’s acts or omissions relating to the use of
the FACILITY.
10.02 LICENSOR shall not be liable to LICENSEE by reason of
inconvenience, annoyance or injury to FACILITY, or activities conducted by
LICENSOR therefrom, arising from the repairing of any
portion of the FACILITY, or from the making of any necessary alteration or
improvements in or to any portion of the FACILITY or in or to its fixtures,
appurtenances or equipment; provided, however, that LICENSOR shall use
reasonable efforts to minimize material interference to LICENSEE’s use of the
FACILITY.
10.03 If the FACILITY or the means
of access thereto is damaged by casualty, fire, flood, hurricane or other
action of the elements, the damage (except to any equipment that may have been
placed in or on the FACILITY by or at the expense of LICENSEE or another
lessee) shall be repaired by LICENSOR unless this LICENSE is terminated as
hereinafter provided. The LICENSE FEE, until such repairs are made, shall be
abated in the proportion that the use of the FACILITY is not usable for
LICENSEE’s uses, as reasonably determined by LICENSOR. If the damage is so extensive as to render
the FACILITY wholly unusable for LICENSEE’s use, as reasonably determined by
LICENSOR, the LICENSE FEE shall totally abate until such time as FACILITY has
been made usable for such uses. In the event that the damage by casualty, fire,
flood, hurricane or by other action of the elements
substantially amounts to the destruction of the FACILITY, LICENSOR will notify
LICENSEE within sixty (60) days as to whether LICENSOR intends to rebuild or
reconstruct the FACILITY, as applicable.
If LICENSOR elects to so rebuild or reconstruct, LICENSOR shall, in the
above-mentioned notice to LICENSEE, elect, at its option, either to terminate
this LICENSE, or to keep the LICENSE in full force and effect. If LICENSOR elects to rebuild or reconstruct
and does not elect to terminate this LICENSE, LICENSEE shall have the right to
notify LICENSOR, within thirty (30) days after receipt of LICENSOR’s notice to LICENSEE
that LICENSEE elects to terminate this LICENSE.
If LICENSOR shall either elect not to so rebuild or reconstruct, or
shall elect to so rebuild or reconstruct, and terminate this LICENSE, or if
LICENSEE shall elect to terminate this LICENSE, this LICENSE shall expire as
fully and completely as if that were the date herein definitely fixed for the
expiration of the original Term of the LICENSE, but the LICENSE FEES shall be
paid up to the time of such destruction or damage.
10.04 In case of damage to the FACILITY or to the
means of access thereto by casualty, by fire, flood, hurricane or any other
action of the elements, the party first becoming aware of such damage shall
give immediate notice thereof to the other party.
Insurance
11. LICENSEE has informed LICENSOR that
LICENSEE maintains a reasonable and prudent program of self insurance. LICENSEE shall self-insure for the duration
of this LICENSE, at LICENSEE’s sole expense, to at least the extent of One
Million ($1,000,0000) dollars in Commercial General
Liability and Workers’ Compensation insurance.
LICENSEE shall notify LICENSOR in writing immediately regarding any
change in its self insurance program.
Condition of Premises
12.01 LICENSOR shall maintain the FACILITY in
compliance with all applicable local, state, and federal laws and rules and in
a manner which will not interfere with LICENSEE’s reasonable use of the
FACILITY. Upon expiration, cancellation,
or termination of this LICENSE, LICENSEE will have the right to remove its
antennas, equipment and fixtures from the FACILITY at LICENSEE’s sole cost and
expense, provided that all LICENSE FEES have been paid in full. If LICENSEE fails to remove its antennas,
equipment or fixtures within ninety (90) days after expiration, cancellation,
or termination of this LICENSE, then LICENSOR may remove LICENSEE’s antennas,
equipment or fixtures from the FACILITY and assess the reasonable cost of
removal to LICENSEE. LICENSEE agrees
that title will transfer to LICENSOR, if LICENSOR so elects, to all such
antennas, equipment and fixtures remaining on FACILITY or abutting property if
not removed by LICENSEE within ninety (90) after expiration, cancellation or
termination of this LICENSE. Otherwise
LICENSEE shall remain the title holder.
However, upon vacation of the FACILITY, LICENSEE shall surrender the
FACILITY in substantially the same condition as received, except for ordinary
wear and tear.
12.02 LICENSEE shall have sole responsibility for
its antennas, equipment and fixtures and shall keep same in good repair and
condition during the term this LICENSE.
12.03 LICENSEE shall keep the FACILITY free of
debris and anything reasonably determined to be of a dangerous, noxious, or
offensive nature or which would create a hazard or undue vibration, heat,
noise, or interference.
12.04 In the event LICENSOR or any other third-party
user undertakes painting, construction, repair or maintenance or other
alterations to the FACILITY, LICENSEE shall take reasonable measures at
LICENSEE’s cost to cover or protect all of LICENSEE’s antennas or equipment and
fixtures during the painting, construction, repair or maintenance to the
FACILITY. LICENSOR shall not be
responsible for any damages or costs incurred by LICENSEE due to the actions or
omissions of any third-party user upon the FACILITY. LICENSOR shall provide ten (10) days written
notice to LICENSEE prior to undertaking such painting, construction, repair or
maintenance or alterations to the FACILITY.
12.05 LICENSOR makes no representation or warranty
with respect to the condition of the FACILITY, and LICENSOR shall not be liable
for any latent or patent defect in the FACILITY. LICENSOR agrees to notify LICENSEE of the
existence of any latent defects of which the LICENSOR has knowledge.
12.06 LICENSEE shall secure all required permits
before construction commences and pay all required permit fees, if applicable.
Notice
13.01
All notices to the parties shall be in writing
and shall be sent by (1) certified mail; (2) hand delivered to the respective representatives for the parties as
designated below; (3) depositing with
FedEx or another nationally recognized courier service guaranteeing “next day
delivery;” or (4) by sending by telefax with
confirming copy sent by mail:
LICENSOR: LICENSEE:
City of Missouri City City of Houston, Texas
Attention: Wes Vela Attention:
Forest R. Christy, Jr.
Director, Finance Department Director, Real Estate
1522 Texas Parkway General
Services Department
Missouri City, TX 77489 P. O. Box 61189
Telephone:
281/403-8500 Houston, TX 77208-1189
Fax: 281/208-5600 Telephone: 832/393-8013
Email: wvela@missouricitytx.gov Fax:
832/393-8012
Email:bob.christy@cityofhouston.net
With
a copy to:
City of Houston
Attention: Richard F. Lewis
Director - Information Technology Dept.
P. O. Box 61189
Houston, TX 77208-1189
13.02 Either
party may change its address by giving five (5) days written notice as herein
provided to the other party.
Site Plan
14. The Site plan (attached hereto as Exhibit “A”) must be approved by LICENSOR
prior to the execution of this LICENSE, with approval or disapproval not to be
unreasonably delayed or withheld. The
Site plan shall describe and illustrate the location of the antennas, equipment
and fixtures to be used on the FACILITY.
The Site plan shall include a scale drawing and inventory analysis of
the proposed installations, as well as an elevation of the FACILITY with the
proposed installations. If LICENSEE fails materially to comply with the
approved Site plan, at any time, as reasonably determined by LICENSOR, then
LICENSOR shall have the right to terminate this LICENSE upon notice to LICENSEE
if LICENSEE fails to cure such noncompliance within ninety (90) days after
written notice. Any and all proposed
modifications to LICENSEE’s Site plan must be approved in writing by LICENSOR
before LICENSEE may implement such change.
Approval of such modifications is within the sole discretion of
LICENSOR, not to be unreasonably withheld
.
Entire Agreement
15. THIS LICENSE, TOGETHER WITH ALL EXHIBITS
ATTACHED HERETO AND INCORPORATED HEREIN, CONSTITUTES THE ENTIRE AGREEMENT
BETWEEN THE PARTIES WITH RESPECT TO THE SUBJECT MATTER COVERED IN THIS
AGREEMENT. THERE IS NO OTHER COLLATERAL
ORAL OR WRITTEN AGREEMENT BETWEEN THE PARTIES THAT IN ANY MANNER RELATES TO THE
SUBJECT MATTER OF THIS AGREEMENT.
Capacity
16. Both LICENSEE and LICENSOR represent that
they have full capacity and are authorized to grant all rights and assume all
obligations they have granted and assumed under this LICENSE.
Governing Law
17. The validity of this LICENSE and any of
its terms, provisions and conditions, as well as the rights and duties of the
parties, shall be governed by the laws of the State of Texas; and exclusive
venue for any action concerning this LICENSE shall be in Fort Bend County,
Texas.
Modification
18. This LICENSE may only be modified by the
mutual written agreement signed by the parties hereto.
Legal Construction;
Severability
19. In the event that any one or more of the terms,
provisions or conditions contained in this LICENSE shall for any reason be held
to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not affect the other terms, provisions or
conditions; and the LICENSE shall be construed as if such invalid, illegal, or
unenforceable term, provision or condition had never been contained in it.
Interpretation
20.01
Whenever herein the singular number is
used, the same shall include the plural, and the neuter gender shall include
the feminine and masculine genders.
20.02
The captions used in this LICENSE are for convenience only and do not in any
way limit or amplify the terms, provisions or conditions thereof.
Nonwaiver
21. No right or remedy granted herein or
reserved to the LICENSOR is exclusive of any right or remedy herein by law or
equity provided or permitted; but each shall be cumulative of every right or
remedy given hereunder. No term,
provision or condition of this LICENSE may be waived without consent of the
parties. It is further agreed that one
(1) or more instances or forbearance by LICENSOR in the exercise of its rights
herein shall in no way constitute a waiver thereof.
Independence
22. LICENSEE covenants and agrees that its
authorized representatives are not officers, agents, employees,
representatives, or contractors of LICENSOR; that LICENSEE shall have exclusive
control of and exclusive right to control the details of the work performed
hereunder and all persons performing same and shall be responsible for the acts
and omissions of its authorized representatives; that the doctrine of
respondeat superior shall not apply as between LICENSOR and LICENSEE, its
officers, agents, employees, contractors, subcontractors and consultants, and
nothing herein shall be construed as creating a partnership or joint enterprise
between LICENSOR and LICENSEE.
Subordination to
Mortgage
23. Any mortgage now or subsequently placed
upon any property of which the FACILITY is a part shall be deemed to be prior
in time and senior to the rights of the LICENSEE under this LICENSE. LICENSEE subordinates all of its interest in
the FACILITY created by this LICENSE to the lien of any such mortgage. LICENSEE shall, at LICENSOR’s request,
execute any additional documents necessary to indicate this subordination,
provided that such mortgage shall not disturb possession of LICENSEE
hereunder.
EFFECTIVE DATE for this LICENSE shall be as of the
date same is finally executed by all parties.
“LICENSOR”
The City of Missouri
City
________________________
Allen Owen, Mayor
ATTEST:
_________________________
Patrice Fogarty, City Secretary
APPROVED AS TO FORM:
________________________
Caroline Kelley, City Attorney
________________________
Date
The
City of Sugar Land
________________________
James Thompson, Mayor
ATTEST:
________________________
Glenda Gundermann, City Secretary
APPROVED AS TO FORM:
________________________
Joe Morris, City Attorney
________________________
Date
“LICENSEE”
City of
Houston, Texas
ATTEST:
________________________
Bill White Anna
Russell
Mayor of the City of Houston City Secretary
APPROVED AND
RECOMMENDED: COUNTERSIGNED
_______________________________ ______________________________
Forest R. Christy, Jr. Annise
D. Parker
Director, Real Estate Controller
General Services Department
Countersignature
Date:
______________________________ ______________________________
Issa Z. Dadoush, P.E.
Director
General Services Department
_______________________________
Richard F. Lewis
Director, Information Technology
Department
