Agenda Request

City Council

Agenda Request

Agenda Of:

11-03-09

Agenda Request No:

vi-c

Initiated By:

David Gaines

Sr. Project Manager

Responsible Department:

Support Services

Presented By:

Sereniah Breland

Support Services Director

Department Head:

Sereniah Breland

Support Services Director

Additional Department. Head (s):

Subject / Proceeding:

Generator Replacement at City Hall, and Police and Courts, CIP No. MU0802

Authorize Construction Contract for the Installation of the Generators

Exhibits:

Bid Tab

Clearances

Approval

Legal:

Executive Director:

Purchasing:

Asst. City Manager:

Karen Glynn

Budget:

Jennifer Brown

Budget & Research Director

City Manager:

Allen Bogard/for AB

Budget

Expenditure Required: $

1,099,938.00

Amount Budgeted/Reallocation: $

1,292,000.00

Additional Appropriation: $

n/a

Recommended Action

Approve contract in the amount of $1,099,938.00 with C. F. McDonald Electric Inc. for the replacement of generators, installation of foundations, screen walls, and associated controls for City Hall, and Police and Courts.

Executive Summary

The purpose of this project is to increase the capacity and run time of our generators by replacing the existing emergency generators with larger auxiliary power units.

Currently, City Hall and Police and Courts have emergency generators that provide limited auxiliary power and the necessary power for our life safety components such as fire pumps, elevators, minimum outlets, and emergency lighting, all designed for short term assistance. Increasing the size of the generators will allow us to provide full time assistance through the course of an incident. Staff will be able to maintain full connectivity to those assisting us in our efforts to bring normalcy back into our community in the event of an emergency.

The scope of the project will consist of replacing the existing 300kw generator at City Hall and the 100kw generator at Police and Courts with 750kw and 600kw units, respectively. Included in the replacements are all associated monitoring and alarm systems for the generators and associated fuel oil storage tanks, as well as the construction of the engineered concrete foundation/pad. Both units will be enclosed with high wall enclosures made of masonry and metal louvers. The 750kw generator installed at City Hall will also include the installation of a 5,000 gallon underground double wall fuel oil storage tank. The 600kw generator at Police and Courts will have a 1,500 gallon double wall above ground storage tank as a part of the unit.

Proposed generator at City Hall will have the capacity to handle the entire building versus what we have now which is first floor lighting and outlets, and all facility life safety components, including air conditioning for the second floor Information Technology equipment.

Proposed generator at Police and Courts building will have the capacity to handle the entire building as well.

With the City of Sugar Land’s ability to obtain fuel during an emergency event, and utilize the refueling trailer, run times are extended to meet the needs of the generator.

Funding available for the project is $1,292,000 in MU0802.

Out of 15 electrical companies participating in the advertised sealed bid process, six submitted bids. The low bidder was C. F. McDonald Electric Inc. with a bid of $ 1,099,938.00. C. F. McDonald Electric Inc. job references were checked resulting in a satisfactory report, including a recommendation letter from the responsible engineering firm. If approved a notice to proceed will be issued and construction should begin November, 2009 completing May, 2010.

The bid tabulation is as follows:

Contractor	Bid
C. F. McDonald Electric Inc.	1,099,938.00
D. E. Harvey Builders	1,116,461.00
Jonmar Electric, Inc.	1,284,205.00
Weather Proofing Technologies	1,317,159.00
Bass Construction Company	1,326,000.00
Fort Bend Mechanical	1,499,100.00

Support Services recommends that City Council approve the contract to replace the existing emergency generators at City Hall, and Police and Courts.

Exhibits