City Council

Agenda Request

Agenda Of:

11-03-09

Agenda Request No:

vi-a

Initiated By:

David Gaines

Sr. Project Manager

Responsible Department:

Support Services

Presented By:

Sereniah Breland

Support Services Director

Department Head:

Sereniah Breland

Support Services Director

Additional Department. Head (s):

Jim browne

director of parks and recreation

Subject / Proceeding:

Recreation Center, Cip No. Pk0403

Authorize Construction Contract for the Recreation Center

Exhibits:

Bid Tab

Clearances

Approval

Legal:

N/A

Executive Director:

n/a

Purchasing:

Todd Reed

Purchasing Manager

Asst. City Manager:

Karen Glynn

Budget:

Jennifer Brown

Budget & Research Director

City Manager:

Allen Bogard

Budget

Expenditure Required: $

3,258,035

Amount Budgeted/Reallocation: $

5,192,746

Additional Appropriation: $

(1,000,000) in revenues & Expenditures

Recommended Action

Approve contract in the amount of $3,258,035.00 with Apache Services, Inc. for the construction of the Recreation Center and amending the CIP budget to reflect a reduction of $1,000,000 in revenues and expenditures.

Executive Summary

The City’s first Recreation Center, approved by voters in the 1999 bond election, will be constructed on Matlage Way adjacent to the Sugar Land Community Center and across the street from the Post Office.

The scope of the project will consist of constructing a single story recreation center of approximately 17,393 square feet, civil site work and associated parking lot, exterior lighting and landscaping.

The exterior finishes consist of masonry, fiber cement panels and glass. The interior will encompass a full court gymnasium with scoreboards and bleachers, a group exercise room, lobby with reception counter, staff work area, multipurpose meeting room with associated serving kitchen, vending area, restrooms and lockers, and general storage. Interior finishes are tile, wood, storefront glass and carpet.

The contract will also include Building Automation System, Building Security System, Audiovisual Technology, and Public Address System.

The following is a breakdown of the significant cost components of this project:

Project Budget- PK0403	6,008,662
Design/Other to date	818,766
Building Construction	3,258,035
Furniture, Fixtures & Equipment	223,760
Contingency (18%)	596,741
Construction Phase Services	111,360
Total Estimated Cost	5,008,662
Budgeted Funds to Reduce	1,000,000

Funding for this project is GO Bonds and Certificates of Obligation.

The reduced cost of this project will allow the City to sell $1 million less than anticipated in Certificates of Obligation on November 3, 2009. The budget for this project will be reduced by that amount to reflect the savings. This frees up debt capacity to fund other projects shown as unfunded in the five year CIP.

Out of 27 construction companies participating in the advertised sealed bid process, 13 submitted responsive bids. The low base bidder was Apache Services, Inc. with a base bid of $3,093,332. Electing to accept alternates 1, 2, 3, 4, 5, 6, 7, 8, 9, SS-1, and SS-2 brings the total contract price to $3,258,035.00. After evaluating all other submitted base bids and alternates, Apache was determined to be the lowest, responsible bidder. The bid package was developed with alternates to ensure the opportunity to deliver a project within budget. We are pleased to propose award with the following add alternate bid items: 1. Piped storm line in lieu of open ditch in Imperial Park, 2. Metal Roofing system on sloped roof section in lieu of a membrane roof, 3. Engineered curtain wall system in lieu of store front system, 4. Enhanced landscaping in and around the parking lot, 5. Enhanced landscaping on south side of building, 6. Enhanced paving at building entry, 7. Flag Poles and associated lighting, 8. Monument sign and associated lighting, 9. Modify roof deck in Gymnasium from 3” acoustical to 3 ½” acoustical deck, SS-1. Provide maintenance services for the Building Security System, SS-2. Provide extended warranty services for the Building Security System.

References were checked for Apache Services, Inc. resulting in a satisfactory report, including a letter of recommendation from the architectural firm. Estimated completion of the facility is 12 months.

The bid tabulation is as follows:

Contractor	Base Bid
Apache Services, Inc.	3,093,332
State Construction	3,169,000
EMJ Corporation	3,180,000
Bass Construction	3,289,000
Hassell Construction	3,290,000
Frost Construction	3,561,000
Brothers Construction	3,575,000
Gamma Construction	3,578,000
Holliday Builders Inc.	3,579,000
Jamail & Smith Construction	3,590,000
Prime Contractors Inc.	3,600,000
Dyad Construction	3,664,000
Warwick Construction Inc.	4,293,723

Support Services recommends that City Council approve the contract to construct the Recreation Center and amend the CIP budget to reflect a reduction of $1,000,000 in revenues and expenditures.

Exhibits

NA