City Council

Agenda Request

Agenda Of:

11-03-09

Agenda Request No:

iv-c

Initiated By:

Todd Reed
Purchasing Manager

Responsible Department:

Fiscal Services

Presented By:

Todd Reed
Purchasing Manager

Department Head:

Linda Symank

Director of Fiscal Services

 

 

Additional Department. Head (s):

Sereniah Breland-

Support Services Director

Subject / Proceeding:

Consideration and approval for purchase of Five new vehicles for the River Park annexation and 1 vehicle for fire department

 

Exhibits:

List of Vehicles

Clearances

Approval

Legal:

N/A

Executive Director:

n/a

Purchasing:

Todd Reed

Purchasing Manager

Asst. City Manager:

Karen Glynn

Budget:

Bryan  Guinn

Budget Manager

City Manager:

Allen Bogard /for AB

Budget

Expenditure Required:  $

154,924

Amount Budgeted/Reallocation:  $

178,932

Additional Appropriation:  $

0

Recommended Action

Approval for the purchase of 6 new vehicles to the City of Sugar Land Fleet, 5 new vehicles for the annexation of River Park and 1 vehicle for the Fire Department in amount of  $154,924 via Fort Bend County and the Houston-Galveston Area Council (HGACBuy) cooperative purchasing contracts. 

Executive Summary

The annexation of River Park is to take place on December 1, 2009. For the City to be equipped and ready to service this area five (5) new vehicles will need to be purchased.  Purchasing will utilize the Interlocal Agreement with Fort Bend County to procure the following vehicles:

 

·               Three Ford 1/2 Ton Trucks

·               One Ford 3/4 Ton Truck

·               One Ford 1 Ton Truck

 

Through the Houston-Galveston Area Council, HGACBuy Cooperative,  Purchasing will procure one vehicle for the Fire Department:

 

·               One Chevrolet Tahoe

 

Purchasing has utilized the Fort Bend County Interlocal Agreement and the Houston-Galveston Area Council Cooperative Contract to procure vehicles in past years and had much success.

 

The new vehicles are distributed to City Departments as follows: 

 

·               Parks Department:  One Ford 1/2 Ton Truck Extended Cab

·               Public Works: One Ford 3/4 Ton Truck Crew Cab

·               Water Utilities: Two Ford 1/2 Ton Trucks and One Ford 1 Ton Truck

·               Fire Department: One Chevrolet Tahoe

 

The FY2010 appropriation of funds for River Park annexation new fleet vehicles is $ 135,085 and the Fire Department will fund $ 43,847 for a total budget appropriation of $178,932.

 

Purchasing recommends that City Council approve the purchase of six (6) new vehicles.

 

Exhibits

 

Dept No.

Department

NEW REQUEST DESCRIPTION

Vehicle $

Spec/Equip $

Total Vehicle

Make Ready Cost

Total of New Cost

New:

 

 

 

 

 

 

 

1905

Fire-Fire Chief

Chevy Tahoe

         36,790

            6,307

        43,097

            750

         43,847

Annexation:

 

 

 

 

 

 

1410

PW- Streets

Ford 3/4 ton Crew Truck

         21,050

            5,050

        26,100

            750

         26,850

5005

Utilities -Distribution

Ford 1 Ton Flat Bed Truck

         28,992

                500

        29,492

            500

         29,992

5006

Utilities-Water Production

Ford 1/2 ton  Truck

         15,960

            1,100

        17,060

            500

         17,560

5015

Utilities -Customer Service

Ford 1/2 ton Truck

         15,960

            1,100

        17,060

            500

         17,560

1550

Parks

Ford 1/2 ton Truck Extended Cab

         18,215

                650

        18,865

            250

         19,115

 

 

TOTAL

   $136,967

        $14,707

    $151,674

     $3,250

   $154,924