City Council

Agenda Request

Agenda Of:

10-20-09

Agenda Request No:

v-b

Initiated By:

Clay Fenwick,

Assistant Fire Chief

Responsible Department:

Fire

Presented By:

Clay Fenwick,

Assistant Fire Chief

Department Head:

Juan J. Adame,

Acting Fire Chief

Additional Department. Head (s):

n/a

Subject / Proceeding:

Approval to Purchase a New Ladder truck to Replace Ladder 4

Exhibits:

n/a

Clearances

Approval

Legal:

n/a

Executive Director:

n/a

Purchasing:

Todd Reed

Purchasing Manager

Asst. City Manager:

Steve Griffith/for SG

Budget:

Jennifer Brown

Budget & Research Director

City Manager:

Allen Bogard for AB

Budget

Expenditure Required: $

1,045,542.00

Current Budget: $

1,047,604.00 (FY09 Carryover)

Additional Funding: $

n/a

Recommended Action

Approved the purchase of one ladder truck and associated equipment in the amount of $1,045,542 from Metro Fire Apparatus, through HGAC.

Executive Summary

The City of Sugar Land has adopted a replacement schedule for its fire apparatus at ten years front-line service and five years in reserve. The purchase of a replacement ladder truck was budgeted and planned for in FY09. The pricing identified is $2,062 less than the total budgeted amount of $1,047,604. Upon delivery of the new apparatus, the unit being replaced will be moved to reserve status. The purchase includes associated equipment needed to place this unit in service as a front-line aerial apparatus.

Aerial fire apparatus currently have up to a twelve month lead-time between placement of the order and delivery of the unit. The initial specification process for this apparatus has been ongoing since March 2009. Funding for this purchase was budgeted in FY09 and will be included in the recommended carryovers to FY10. The purchase is planned for financing through a lease/purchase agreement which will be bid closer to the expected delivery date of the ladder truck to minimize interest costs associated with the lease.

The City will be purchasing a Custom Spartan/Crimson ladder truck from Metro Fire Apparatus Specialists, Inc. The unit will be purchased through the Houston Galveston Area Council (HGAC) purchasing contract process. This ladder truck will have similar specifications to previous units purchased along with consideration for the vehicle it is replacing.

As part of the overall construction process, the design and construction review is a critical component to ensure the vehicle specifications are correct and the apparatus is being built to identified specifications and expectations. During this construction process, representatives from the City of Sugar Land will conduct site visits on four different occasions from inception to final factory acceptance.

The expenditure is detailed below:

Truck & Equipment	$1,022,672
HGAC Fees	2,000
Engineering/ Inspection	20,870
TOTAL	$1,045,542

The Fire Department requests that the City Council approve the purchase of a ladder truck from Metro Fire Apparatus in an amount not to exceed $1,047,604.

Exhibits