Agenda Request

	City Council
	Agenda Request
Agenda Of:	October 20, 2009	Agenda Request No:		iii-h
Initiated By:	LINDA DRAPP, ADMINISTRATIVE SECRETARY	Responsible Department:		City Secretary
Presented By:	Glenda Gundermann, City Secretary	Department Head:		Glenda Gundermann, City Secretary(LDforGAG)
		Additional Department. Head (s):		N/A
Subject / Proceeding:	Minutes City Council Meeting october 06, 2009 Approve Minutes
Exhibits:	Minutes october 06, 2009
Clearances			Approval
Legal:	N/A		Executive Director:	N/A
Purchasing:	N/A		Asst. City Manager:	N/A
Budget:	N/A		City Manager:	Allen Bogard
Budget
Expenditure Required: $			N/A
Current Budget: $			N/A
Additional Funding: $			N/A
Recommended Action
Approve the minutes of the City Council meeting October 06, 2009.
Exhibits

STATE OF TEXAS	§
COUNTY OF FORT BEND	§
CITY OF SUGAR LAND	§

CITY OF SUGAR LAND

CITY COUNCIL REGULAR MEETING

tuesday, october 06, 2009

REGULAR MEETING

The City Council of the City of Sugar Land convened in a regular meeting open to the public and pursuant to notice thereof duly given in accordance with Chapter 551, Government Code, Vernon's Texas Codes, Annotated, as amended, in Sugar Land City Hall within said City on Tuesday, October 06, 2009 at 5:32 o'clock P.M. and the roll was called of the members; to wit:

James A. Thompson, Mayor

Thomas Abraham, Council Member at Large, Position One

Jacqueline Baly Chaumette, Council Member at Large, Position Two

Donald L. Smithers, Council Member District One

Donald G. Olson, Council Member District Two

Russell C. Jones, Council Member District Three

Michael S. Schiff, Council Member District Four

QUORUM PRESENT

All of said members were present.

Also present were:

Allen Bogard, City Manager

Glenda Gundermann, City Secretary

Joe Morris, City Attorney, and

A Number of Visitors

CONVENE MEETING

Mayor James Thompson convened the session, open to the public, to order at 5:35 o’clock P.M.

INVOCATION

Council Member Abraham delivered the invocation.

PLEDGE OF ALLEGIANCE

Council Member Abraham led the pledge of allegiance to the Flag of the United States of America.

RECOGNITIONS

fire prevention week

Mayor Thompson introduced Juan J. Adame, Acting Fire Chief, who stated our country has recognized Fire Prevention Week for the past 85 years. It is a time to emphasize those things that are important in our country regarding fire prevention and preventing loss of life due to fires; there has not been a loss of life by fire for more than 12 months in the City of Sugar Land.

In observance of Fire Prevention Week (FPW) from October 4-10, 2009, the Sugar Land Fire Department will be visiting area daycares, schools, and homes throughout October to educate students and residents with a Fire Prevention Week presentation; the theme this year is “Stay Fire Smart! Don’t Get Burned.” The Mayor presented a proclamation in observance of Fire Prevention Week.

The third annual Sugar Land Fire Department Open House will be held Saturday, October 10, from 10 a.m.-2 p.m. at the Sugar Land Community Center, and serves as an opportunity for citizens to meet the firefighters, talk to the Fire Department leaders, take a look at the equipment used to keep the City safe, and tour the new Fire Station #1.

oath of office to boards and commission members

Mayor Thompson administered the Oath of Office to members of the Animal Advisory Board, Building Standards Commission, Parks and Recreation Policy Advisory Board, Planning and Zoning Commission, Sugar Land Development Corporation, Sugar Land 4B Corporation, and Zoning Board of Adjustment and Appeals.

PUBLIC COMMENT

Mayor Thompson introduced Public Comment and entertained registered speakers. There were no public comments.

REVIEW OF CONSENT AGENDA

Mayor Thompson introduced Review of the Consent Agenda and entertained questions and/or comments.

consent agenda

Mayor Thompson introduced III.A) CITY OF SUGAR LAND RESOLUTION 09-36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUGAR LAND, TEXAS, ADOPTING THE CITY OF SUGAR LAND FISCAL YEAR 2009-2010 WORK PLAN; III.B) Authorizing execution of a Primary Interlocal Agreement by and between the City of Sugar Land and Fort Bend County for mutually beneficial projects; III.C) Authorizing execution of an Interlocal Agreement by and between the City of Sugar Land and Fort Bend County for cooperative purchasing for the period October 1, 2009 through September 30, 2011; III.D) Authorizing execution of a one-year Contract extension in an amount not to exceed $197,181.48 with C & S Janitorial Services for City facilities custodial services for the period October 01, 2009 through September 30, 2010; III.E) Authorizing execution of a one-year Contract extension in an amount not to exceed $84,104.00 with Landscape Professionals of Texas for City facilities landscape maintenance services for the period October 01, 2009 through September 30, 2010; III.F) Authorizing execution of a Fuel Purchase Contract in an amount not to exceed $800,000.00 with Susser Petroleum Company, LP, through the Interlocal Agreement with Texas Cooperative Purchasing Network; III.G) Authorizing execution of a Contract in the amount of $58,150.00 with the Mercer Group, Incorporated for organizational assessment of Utilities Department; III.H) Authorizing execution of an Interlocal Agreement in an amount not to exceed $74,969.00 with Fort Bend Subsidence District for sponsorship of the WaterWise Program; III.I) Authorizing Payment in the amount of $75,306.00 to Texas Commission on Environmental Quality for water quality permit fees; and authorizing Payment in the amount of $89,250.00 to Fort Bend Subsidence District for permit fees; III.J) Authorizing execution of a Contract in the amount of $75,000.00 with Freese and Nichols, Incorporated for engineering services for Industrial Pretreatment Program Major Modification; III.K) Authorizing execution of a Contract in an amount not to exceed $40,000.00 with Camp, Dresser, and McKee, Incorporated for Program Year 2009 Community Development Block Grant program administration consulting services; III.L) Approval of Fiscal Year 2010 Fire and Police Compensation Plans; III.M) Approval of the minutes of the regular meeting of September 15, 2009.

Following a full and complete discussion, Council Member Olson, seconded by Council Member Schiff, made a motion to approve the Consent Agenda. The motion carried unanimously.

budget

ordinance no. 1757 – amending fiscal year 2008-2009 budget

Mayor Thompson introduced FIRST AND FINAL CONSIDERATION: CITY OF SUGAR LAND ORDINANCE NO. 1757 AN ORDINANCE AMENDING THE FISCAL YEAR 2008-2009 BUDGET FOR THE CITY OF SUGAR LAND, TEXAS, TO PROVIDE THAT THE REVISED AMOUNT FOR CERTAIN FUNDS BE ADOPTED AS THE BUDGETED AMOUNT FOR THOSE FUNDS.

Ms. Jennifer Brown, Budget and Research Director, stated on September 15, 2009, City Council approved Ordinance No. 1755 amending the Fiscal Year 2009 budget to the projections reviewed with Council during Budget Workshops. Included in the Debt Service Fund projections are payments that the city makes to in-city MUDs for property tax rebates. A second payment was due in August on several MUDs; the payment came in higher than had been projected and was built into the projections. The Fiscal Year 2009 budget must be amended to include enough appropriation to cover the payments.

Staff is requesting that Council approve increasing the Debt Service Fund budget by $201,509 for Fiscal Year 2009.

Following a full and complete discussion, Council Member Olson, seconded by Council Member Abraham, made a motion to approve CITY OF SUGAR LAND ORDINANCE NO. 1757 AN ORDINANCE AMENDING THE FISCAL YEAR 2008-2009 BUDGET FOR THE CITY OF SUGAR LAND, TEXAS, TO PROVIDE THAT THE REVISED AMOUNT FOR CERTAIN FUNDS BE ADOPTED AS THE BUDGETED AMOUNT FOR THOSE FUNDS. The motion carried unanimously.

amend the order of the agenda

Mayor Thompson amended the order of the Regular Agenda to accommodate the Public Hearing at 6:00 o’clock P.M.

ordinances and resolutions

resolution no. 09-30 – fort bend county central appraisal district

Mayor Thompson introduced CITY OF SUGAR LAND RESOLUTION NO. 09-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUGAR LAND, TEXAS, NOMINATING ONE CANDIDATE TO FILL A VACANCY ON THE FORT BEND COUNTY CENTRAL APPRAISAL DISTRICT BOARD OF DIRECTORS FOR THE REMAINING 2008 - 2009 TERM OF OFFICE.

Ms. Donna Svatek, Treasury Manager, stated the city received notice on August 26 that Tom Shirley, a board member of the Fort Bend Central Appraisal District Board of Directors, had resigned. Taxing entities have the opportunity to nominate a candidate or candidates to fill the vacancy for the remaining 2008/2009 term of office. The term of office will end this December 31 due to this year being a general election year.

Deadline for submitting a nominee is October 9. Once the chief appraiser receives nominations from the participating taxing entities, a list will be compiled and submitted to the board. The CAD Board of Directors will elect, by majority vote of its members, one of the nominees to fill the remaining term. At the October 19 meeting, the board will elect the new member.

Mayor Thompson stated the city received notification that the Greatwood boards have nominated Mr. Kraig Warren, a former director of Greatwood boards and presently a Telfair resident. The mayor stated Council does not have to submit a nomination at this time.

Council Member Schiff stated since Council is not familiar with the Greatwood nominee, the voting percentage and share is relatively insignificant, and the interim period involves only about 90 days, his recommendation is that Council would not submit a nominee at this time.

Following a full and complete discussion, Council Member Schiff, seconded by Council Member Olson, made a motion to not submit a name for nomination to fill the vacancy and to take no action on Resolution No. 09-30. The motion carried unanimously.

Council Member Schiff stated the city has been notified that none of the existing Central Appraisal District board members have requested to be reappointed, and recommended that Council hold a workshop to establish what could be done in advance of the next election so that Council can discuss names for nomination.

Staff stated a resolution will be brought back to Council on October 20 to ask for a nominee to be placed on the General Election ballot. After all nominees are selected from the various taxing entities, a ballot will be generated and submitted to the taxing entities to vote in December.

PUBLIC HEARING

proposed 2009 property tax rate

Mayor Thompson convened the Public Hearing to receive and hear all persons desiring to be heard on proposed 2009 Property Tax Rate.

Ms. Donna Svatek, Treasury Manager, stated the Fiscal Year 2010 budget was adopted on September 15, 2009 with a proposed tax rate of $0.30000. This year a resident with the average residential value of $255,557 and a 7 percent homestead exemption will see a 2009 tax bill of $766.67, an increase of $35.54 compared to the average 2008 tax bill of $731.13 which was based on the average value of $243,710 and a 7 percent homestead exemption.

Since the proposed tax rate exceeds the calculated effective tax rate of $0.29096 and will generate more property tax revenue than in 2008, the city must follow steps mandated by the Truth-In-Taxation law. On September 15, City Council approved a proposal to place an item for consideration to set the tax rate at $0.30. The effective tax rate calculation and the Notice of Public Hearing on tax increase were published in the newspaper on September 23. Before adoption of the tax rate on October 27, the city must hold two public hearings on the proposed tax increase; next hearing will be held on October 20. All taxpayers are encouraged to participate and be heard.

Mayor Thompson entertained comments from the public; hearing none the Public Hearing was closed.

CITY COUNCIL CITY MANAGER REPORTS

CITY COUNCIL REPORTS

Mayor Thompson introduced Community Events Attended or Scheduled.

Council Member Olson reported attending the Compensation Committee meeting and Economic Development Committee meeting.

Council Member Abraham reported attending the Sugar Land Development Corporation meeting.

Council Member Chaumette attended one of the Fall Moon Festival events that was held on behalf of the Fort Bend Chinese Community Association.

Council Member Smithers reported he and Council Member Abraham attended the Fort Bend Mayor and Council Members Association meeting, and his first District Town Hall meeting was held on October 5.

CITY MANAGER REPORT

City Manager Bogard reported the District Three and Four Town Hall meeting will be held on October 8, 6:30 p.m., at City Hall. On Saturday, October 10, the Fire Open House will be held for the new Fire Station #1; the Brindley Mountain Bike Trail ribbon cutting at Sugar Land Memorial Park at 9:30 a.m. and at 10:00 a.m. will be the Dog Leash Cutting at the new Pawm Springs Dog Park. The Boards and Commission dinner will be held on Thursday, October 15, at 7:00 p.m. at the Marriott Hotel. The International Dragon Boat Regatta will be held in Sugar Land with the kick-off event on Friday night, October 16, in Town Square, and the dragon boat races on Saturday and Sunday, October 17 and 18, beginning at 8:30 a.m. at the Fluor facility.

ADJOURN

There, being no further business to come before Council, Council Member Smithers, seconded by Council Member Olson, moved that the meeting adjourn. The motion carried unanimously and the meeting adjourned, time at 6:14 o'clock P.M.

_____________________________________

Glenda Gundermann, City Secretary

(SEAL)