City Council

Agenda Request

Agenda Of:

03-02-10

Agenda Request No:

v-a

Initiated By:

Jeff Trinker

Management Assistant I

Responsible Department:

acm

Presented By:

Jeff Trinker

Management Assistant I

Department Head:

Karen Daly

Assistant City Manager

 

 

 

 

Subject / Proceeding:

Mayor’s Fitness Council Grant

Accept Grant,  Approve Budget Amendment, and  execute grant contract 

Exhibits:

Mayor’s Fitness Council Core Contract (attached)

Mayor’s Fitness Council Program Attachment

Mayor’s Fitness Council Phase 1 Budget

Clearances

Approval

Legal:

Joe Morris

City Attorney

Executive Director:

n/A

Purchasing:

Todd Reed

Purchasing Manager

Asst. City Manager:

Karen Daly

Budget:

Jennifer Brown,

Budget and Research Director

City Manager:

Allen Bogard/for AB

Budget

Expenditure Required:  $

12,000

Current Budget:  $

0

Additional Funding:  $

12,000 in revenues and expenditures

Recommended Action

Accept a grant in the amount of $12,000 from the Governor’s Advisory Council on Physical Fitness in order to create a Mayor’s Fitness Council in Sugar Land, TX, approve a budget amendment in the amount of $12,000 in revenues and expenditures, and execute the grant contract.

Executive Summary

The 81st Texas Legislature allocated $800,000 for the biennium to the Texas Department of State Health Services to make available for use by the Governor’s Advisory Council on Physical Fitness (GACPF) to provide grants to local mayors’ councils for the development and implementation of fitness programs in communities across the state.  Local fitness councils have the ability to bring together key members of the community to identify local solutions that are tailored to address the needs of the community.  Strategies that increase physical activity levels include community-wide campaigns to enhance access to and awareness of places for safe, physical activity.  Local fitness councils can also bring together organizations, agencies and businesses that share in the vision of a healthier, more physically active community, and leverage these resources into a larger, more visible community-wide effort. 

 

Through community leadership, local fitness councils can help to create environments that encourage and promote physical activity. Community leaders play a critical role in bringing together people and resources to develop and implement solutions that are tailored to the needs of the community including but not limited to:

 

  • Community-wide fitness campaigns that enhance access to and awareness of places for physical activity.
  • On-going physical fitness programs available to the community.
  • Participation in statewide fitness campaigns such as the Texas Round-Up and Texercise.
  • Information about evidence-based strategies to increase physical activity.
  • Collaboration on community fitness initiatives among businesses, schools, community centers, hospitals, local governmental units, etc.

 

Acceptable Uses of Grant Funds

In November 2009, the City of Sugar Land applied for a grant from the GACPF in order to create a Mayor’s Fitness Council (MFC) in Sugar Land.  The City qualifies as a small urban area and was awarded $12,000 for use in Phase 1 of the creation of the MFC.  These funds may be used for the following purposes:

 

  • Personnel costs related to administrative functions for the project
  • Office and administrative supplies
  • Travel related to project activities
  • Training and education
  • Community assessment
  • Fitness education materials
  • Implementation of physical fitness programs, campaigns, policies, and other evidence-based initiatives that will increase and sustain the level of physical activity among community members

 

Grant Requirements

Phase I of the MFC includes a number of grant requirements.  Phase I must include the development of a work plan. The workplan must also specify the process by which Mayor’s Fitness Councilmembers will be appointed by the Mayor as well as the date of the appointment.  The work plan must also include plans for conducting a community resource assessment.  Fort Bend County recently conducted such an assessment, so the City will utilize that report to a large extent in addition to conducting two focus group sessions involving Sugar Land residents.  Additionally, the City must submit every-other month status reports to the Department of State Health Services grant administrator.

 

There is an opportunity for additional funds following acceptance of the Phase 1 workplan.  Phase II funding is anticipated at $68,000, and if approved, can be incorporated into the FY11 budget.  Phase II of the grant program includes the implementation of the workplan.

 

Grant Schedule

·        Anticipated Phase I contract                                                        March 2010 (Four months)

·        Anticipated due date for work plan approval                                                         July 2010

·        Anticipated Phase II start date                                                September 2010 (Six months)

·        Anticipated evaluation                                                                   March 2011 (Six months)

 

Since there is no match of city funds required for the grant, a budget amendment of $12,000 is needed in revenues and expenditures to reflect acceptance of the grant funds. 

 

The next steps for the Mayor’s Fitness Council, pending City Council acceptance of grant funds and contract execution, is the appointment of representatives to the Mayor’s Fitness Council.

Exhibits

 

Mayor’s fitness council Core Contract (attached)

Mayor’s fitness council program attachment

Mayor’s fitness council phase 1 budget