City Council
	Agenda Request
Agenda Of:	12-16-08	Agenda Request No:		IV-D
Initiated By:	Sandra Gerner Department Analyst	Responsible Department:		Police
Presented By:	Scott Schultz Staff Services Captain	Department Head:		Steve Griffith Police Chief
		Additional Department. Head (s):		n/a
Subject / Proceeding:	approve resolution 08-52, accept impaired driving mobilization 2009 grant in the amount of $11,905, approve a budget adjustment for fiscal year 2009 in the amount of $11,905 for revenues and expenditures
Exhibits:	resolution 08-52 grant agreement
Clearances			Approval
Legal:	Eugenia Cano Asst City Attorney		Executive Director:	Steve Griffith
Purchasing:	n/a		Asst. City Manager:	karen glynn
Budget:	Bryan Guinn Budget Manager		City Manager:	Allen Bogard
Budget
Expenditure Required: $			11,905
Current Budget: $			0
Additional Funding: $			11,905 in revenues & expenditures
Recommended Action
The Police Department recommends that City Council approve Resolution 08-52 and the Impaired Driving Mobilization (IDM) Grant, and designate City Manager Allen Bogard as the authorized official to sign the agreement. The department also recommends that Council authorize a budget adjustment in the amount of $11,905 in revenues and expenditures upon receipt of signed grant agreement from the Texas Department of Transportation
Executive Summary
On November 10, 2008, the Police Department received notice that we were eligible for an $11,905 Impaired Driving Mobilization Grant (IDM). This grant is a cooperative effort between the Texas Department of Transportation, the Texas Department of Public Safety, and law enforcement agencies throughout the State. Grant funds are to be used to conduct DWI enforcement waves during holiday periods to target DWI arrests and earned media activity as part of the statewide “Drink, Drive, Go To Jail” campaign and in conjunction with the national Impaired Driving Mobilization Campaign. This grant requires no match; however, the department is matching $2,514 from the base budget of program 1823 to cover additional expenses. This is being done to maximize the number of hours available for enforcement and public education. The grant period is from December 1, 2008 through September 30, 2009. Resolution 08-52 attached designates the City Manager as the authorized official to sign the grant document and authorizes a budget adjustment of $11,905.
Exhibits

RESOLUTION NO. 08-52

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUGAR LAND, TEXAS, APPROVING THE TEXAS TRAFFIC SAFETY PROGRAM IMPAIRED DRIVING MOBILIZATION GRANT AGREEMENT BETWEEN THE STATE OF TEXAS AND THE CITY OF SUGAR LAND.

WHEREAS, the City Council of the City of Sugar Land finds it in the best interest of the citizens of the City of Sugar Land to authorize the Texas Traffic Safety Program Impaired Driving Mobilization Grant Agreement (Agreement) between the State of Texas and the City of Sugar Land; and

WHEREAS, the Agreement provides for a FY2009 STEP – Impaired Driving Mobilization Program to be conducted during the City’s fiscal year from December 9, 2008 through September 30, 2009; and

WHEREAS, the City Council desires to designate Allen Bogard, City Manager, as the authorized official to sign the Agreement; NOW, THEREFORE,

BE IT RESOLVED BY THE CITY COUNCIL

OF THE CITY OF SUGAR LAND, TEXAS:

Section 1. That it approves the Texas Safety Program Driving Impaired Mobilization Grant Agreement, attached to and incorporated into this resolution by reference, between the State of Texas and the City of Sugar Land.

Section 2. That it authorizes Allen Bogard, City Manager, as the authorized official to sign the Agreement and any associated documents.

APPROVED on ________________________________________.

_________________________

James A. Thompson, Mayor

ATTEST:

_____________________________

Glenda Gundermann, City Secretary

Reviewed for Legal Compliance:

Attachment: Exhibit A – 2009-Sugarland-STEP IDM-00036

Texas Traffic Safety eGrants

Fiscal Year 2009

Organization Name: City of Sugar Land

Legal Name: City of Sugar Land

Payee Identification Number: 17460274917007

Project Title: FY 2009 STEP - Impaired Driving Mobilization

ID: 2009-Sugarland-STEP IDM-00036

Period: 12/01/2008 to 09/30/2009

General Information

Project Title	FY 2009 STEP - Impaired Driving Mobilization
Project Description	To conduct DWI enforcement Waves during holiday periods to increase DWI arrests and earned media activity as part of the statewide "Drink. Drive. Go To Jail" campaign and in conjunction with the national Impaired Driving Mobilization campaign
How many years has your organization received funding for this project? This will be our second year.

County Served

Counties Selected:

Fort Bend County - Houston District

Political District Served

	Selected Political Districts Served
U.S. Congress	Congressional District 22
Texas Senate	Texas Senate District 17
Texas House	Texas House of Representatives District 28

Goals and Strategies

Goal:	To increase effective enforcement and adjudication of traffic safety-related laws to reduce fatal and serious injury crashes
Strategies:	Increase enforcement of traffic safety-related laws.
	Increase public education and information campaigns.
Goal:	To reduce the number of DWI-related crashes, injuries, and fatalities
Strategy:	Increase enforcement of DWI laws.
	X I agree to the above goals and strategies.

Law Enforcement Objective/Performance Measure

Note: Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a peace officer issue a specified or predetermined number of citations in pursuance of the Subgrantee's obligations hereunder. In addition to the STEP enforcement activities, the subgrantee must maintain baseline non-STEP funded citation and arrest activity due to the prohibition of supplanting
1. Number and type citations/arrests to be issued under STEP
a. Number of DWI arrests to be made during the Christmas/New Year’s DWI Operation	9
b. Number of DWI arrests to be made during the Spring Break DWI Operation	9
c. Number of DWI arrests to be made during the Independence Day DWI Operation	10
d. Number of DWI arrests to be made during the Labor Day DWI Operation	14
2. Total Number of Enforcement Hours for Entire Grant Period	296
Step Indicator	2.55

PI&E Objective/Performance Measure

1. Complete administrative and general grant requirements
a. Number of Performance Reports to be submitted	4
b. Number of Requests for Reimbursement to be submitted	4
2. Support Grant efforts with a public information and education (PI&E) program
a. Conduct a minimum of one (1) presentation for each DWI operation period	4
b. Conduct a minimum of two (2) media exposures (e.g., news conferences, news releases, and interviews) for each DWI Operation period.	8
c. Conduct a minimum of one (1) community event (e.g., health fair, traffic safety booth) during the grant period	1
d. Produce the following number of public information and education materials if applicable.	0
e. Distribute the following number of public information and education materials if applicable.	400

Travel and Per Diem: STEP Enforcement Mileage - 300

	Unit #	Original Vehicle Cost	Life Expectancy (In Years)	Maintenance Costs	Fuel Costs	Yearly Miles	OP Cost/Mile
Vehicle 1:	372	$49,087.00	5	$2,877.96	$7,119.00	22724	$0.87
Vehicle 2:	376	$52,006.00	6	$2,771.00	$5,068.00	20469	$0.81
Vehicle 3:							$0
Vehicle 4:							$0
Vehicle 5:							$0
			Average Operational Cost of the Vehicle Per Mile:				$0.84
				Number of Miles Proposed:			1000
						TOTAL:	$840.00
						Amount	Percentage
					TxDOT:		0.00%
					Match:	$840.00	100.00%
					Total:	$840.00

Budget Summary

Budget Category		TxDOT	Match	Total
Category I - Labor Costs
(100)	Salaries	$11,904.90	$95.50	$12,000.40
(200)	Fringe Benefits		$1,578.05	$1,578.05
	Category I Sub-Total	$11,904.90	$1,673.55	$13,578.45
Category II - Other Direct Costs
(300)	Travel	$0	$840.00	$840.00
(400)	Equipment	$0	$0	$0
(500)	Supplies	$0	$0	$0
(600)	Contractual Services	$0	$0	$0
(700)	Other Miscellaneous	$0	$0	$0
	Category II Sub-Total	$0	$840.00	$840.00
Total Direct Costs		$11,904.90	$2,513.55	$14,418.45
Category III - Indirect Costs
(800)	Indirect Cost Rate			$0
Summary
	Total Labor Costs	$11,904.90	$1,673.55	$13,578.45
	Total Direct Costs	$0	$840.00	$840.00
	Total Indirect Costs			$0
Grand Total		$11,904.90	$2,513.55	$14,418.45
	Fund Sources	82.57%	17.43%

Operational Plan

X I agree to the following
Comments:
Site Description	Jurisdiction Wide Conduct focused DWI saturation patrols within high risk locations during times when alcohol-related crashes are most frequent Conduct a minimum of 4 nights of DWI enforcement during each holiday period Conduct pre and post earned media activities for each holiday period
Christmas/New Year’s Wave
Pre-Media Campaign	December 9, 2008 - December 18, 2008
Enforcement Period	December 19, 2008 – January 4, 2009
Post-Media Campaign	January 5, 2009 - January 14, 2009
Spring Break Wave
Pre-Media Campaign	February 25, 2009 - March 5, 2009
Enforcement Period	March 6, 2009 - March 22, 2009
Post-Media Campaign	March 23, 2009 - April 1, 2009
Independence Day Wave
Pre-Media Campaign	June 16, 2009 - June 25, 2009
Enforcement Period	June 26, 2009 - July 5, 2009
Post-Media Campaign	July 6, 2009 - July 15, 2009
Labor Day Crackdown
Pre-Media Campaign	August 11, 2009 - August 20, 2009
Enforcement Period	August 21, 2009 - September 7, 2009
Post-Media Campaign	September 8, 2009 - September 18, 2009
Description of Activities
Pre-Media Efforts Before Enforcement Periods:	Conduct local media events immediately before the enforcement effort to maximize the visibility of enforcement to the public. The media events tell the public when, where, how and why impaired driving laws are being enforced.
Enforcement Periods:	Intensify enforcement through coordinated saturation patrols in an overtime STEP placing primary emphasis on increasing DWI arrests and reducing the number of alcohol related traffic crashes during peak holiday traffic.
Post-Media Efforts After Enforcement Periods:	Conduct local media events to tell the public why impaired driving laws are important and the results of the mobilization.