Sugar Land 4B Corporation

Agenda Request

Agenda Of:

October 17, 2007

Agenda Request No:

IV-A

Initiated By:

Donna Vaughan,

Records Manager

Responsible Department:

City Secretary

Presented By:

Glenda Gundermann,

City Secretary

Department Head:

Glenda Gundermann,

City Secretary

 

 

 

Additional Department. Head (s):

N/A

Subject / Proceeding:

Sugar Land 4B Corporation Minutes August 15, 2007Meeting

Approve Minutes

Exhibits:

Minutes August 15, 2007

Clearances

Approval

Legal:

N/A

Executive Director:

Joseph Esch, Business & Intergovernmental  Relations

Recommended Action

 

Approve the minutes of Sugar Land 4B Corporation meeting Wednesday, August 15, 2007.

 

Exhibits

 

 

STATE OF TEXAS

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COUNTY OF FORT BEND

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CITY OF SUGAR LAND

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CITY OF SUGAR LAND

Sugar Land 4B Corporation MEETING

WEDNESDAY AUGUST 15, 2007

 

REGULAR MEETING

 

The Sugar Land 4B Corporation convened in regular meeting open to the public in Cane Room, 161, of Sugar Land City Hall on Wednesday, August 15, 2007 at 4:30 o'clock P.M. and the roll was called of the members; to wit:

 

Tim Stubenrouch, President

Karam Abu-Hamdan, Vice President

Thomas DeMont, Secretary/Treasurer

Ray Meyer

Michael Schiff

Jeng Liang

Cyril Hosley

 

QUORUM PRESENT

 

All of said members were present except Director Hosley and Director DeMont who were absent and Director Abu-Hamdan who arrived at 4:39 p.m.

 

Also present were:

Joseph Esch, Executive Director Business and Intergovernmental Relations

Regina Morales, Economic Development Director

Andrew Temple, Management Assistant

Donna Vaughan, Records Manager

A Number of staff and visitors

 

CONVENE MEETING

 

President Stubenrouch convened the session, open to the public, to order at 4:38 P.M.

 

MINUTES

 

President Stubenrouch introduced consideration of the minutes of the Sugar Land 4B Corporation meeting held on July 18, 2007.

 

Following a full and complete discussion, Director Meyer, seconded by Director Schiff, made a motion to approve the minutes of the Sugar Land 4B Corporation meeting held July 18, 2007.  The motion carried unanimously.

 

CONTRACTS AND AGREEMENTS

 

President Stubenrouch introduced consideration on a Contract in the amount of $105,500.00 by and between C.S.L. International and Sugar Land 4B Corporation to determine the financial feasibility of constructing a Performing Arts Center.

 

Mr. Andrew Temple, Management Assistant, stated that with the Boards approval of $196,600.00 on June 20, 2007, to fund several feasibility studies for a performing arts center in the City of Sugar Land Request for Proposals were sent out.

 

Three responses were received and evaluated by qualifications of firm staffing, proposal clarity, previous experience, and cost of the proposal.  After careful consideration it was determined that C.S.L. International was the most qualified firm.

 

C.S.L International will provide consultation on market and financial feasibility assessment and associated economic and fiscal impacts.  The cost of services is $80,500.00 which is $4,500.00 under budgeted amount. Under Phase 5 (Negotiating Assistance) C.S.L will provide at the request of the City ongoing advisory services in an amount not to exceed $25,000.  Total amount of the contract is $105,500.00 including advisory services.

 

There are only two or three firms with the experience required and C.S.L. has a very good track record.  Four individuals comprise the firm with a combined total of 59 years experience.  The firm has been involved in several projects; other consultants of this nature did not have the experience of C.S.L.

 

Discussion ensued regarding control cost mechanisms, progress payments, legalities and phases of the Contract.  Directors noted they want direction and the most likely scenario, not a pre-determined answer to what they want to hear.  Staff noted that the City of Toledo chose not to build after their analysis from C.S.L.

 

Directors commended staff for doing a great job with the project.         

 

Following a full and complete discussion, Director Meyer, seconded by Director Liang, made a motion to approve execution of a Contract in the amount of $105,500.00 by and between C.S.L International and Sugar Land 4B Corporation to determine the financial feasibility of constructing a Performing Arts Center.  The motion carried unanimously.

 

CITY STAFF REPORTS

 

Regina Morales, Economic Development Director, briefed the Board on SL4B dollars at work and  presented the June-July 2007 Commercial Real Estate Guide, a supplement to the Houston Business Journal.  On Page 15, the City has an ad (Building Partnerships with Business).  The Texas State Comptroller’s Office has a new publication, Texas Rising, which highlights Sugar Land.  A new map of the City development area will be included in another publication in October.

 

In future meetings, staff from the Parks and Recreation Department will be present to present overviews of Parks Department projects.

 

Joseph Esch, Executive Director Business and Intergovernmental Relations, stated that as has been reported in the news, the City and Minute Maid are in discussions on relocating their offices from Houston to Sugar Land in the new office building being constructed in Town Square.  Four hundred employees will occupy the new location.

 

CORPORATE MEMBER REPORTS

 

There were no reports.

 

ADJOURN

 

There, being no further business to come before the Corporation, Director Meyer, seconded by Director Abu-Hamden, moved that the meeting adjourn.  The motion carried unanimously and the meeting adjourned, time at 5:19 P.M.

 

                                                                       

Tim Stubenrouch, President

 

                                                                       

Karam Abu-Hamdan, Vice President

 

(SEAL)