City Council

Agenda Request

Agenda Of:

May 6, 2008

Agenda Request No:

III E

Initiated By:

heath burg

end users services manager

Responsible Department:

information technology

Presented By:

Sharlett Chowning, Director of Information Technology

Department Head:

Sharlett Chowning, Director of Information Technology 

 

 

Additional Department. Head (s):

N/A

 

Subject / Proceeding:

Purchase of High Technology Replacement Equipment

Exhibits:

Summary of High Technology equipment to purchase

Clearances

Approval

Legal:

N/A

Executive Director:

N/A

Purchasing:

Linda Symank

Director of Fiscal Services

Asst. City Manager:

Karen glynn

Budget:

Bryan Guinn,

Budget Manager

City Manager:

Allen Bogard/for AB

Budget

Expenditure Required:  $

191,892.53

Amount Budgeted/Reallocation:  $

250,979.36

Additional Appropriation:  $

n/a

Recommended Action

Approve purchase of the high technology replacement equipment in the amount of $191,892.53.

Executive Summary

The Information Technology Department is requesting authorization to purchase replacement computer equipment as per this year’s High Technology Replacement Schedule. A policy exists that provides a funding source and guidelines for the replacement of obsolete high technology equipment in order to minimize cost to and provide effective, dependable equipment. An evaluation of all equipment has been made and this request represents items that have exceeded their useful life or are no longer providing reliable service.  This request completes the FY 07-08 purchase of high technology replacement equipment.

 

Ruggedized Laptops

Staff requests approval to purchase twenty-three (23) ruggedized laptop computers to replace laptops purchased in FY 2002/2003 or before.  The laptops being replaced have exceeded their useful life per the replacement policy and IT evaluation.  The new laptops will be purchased from Portable Computer Systems, under the cooperative contract of the Texas Department of Information Resources (DIR), contract # DIR SDD 518. 

 

Projectors

Staff requests approval to purchase six (6) projectors to replace projectors purchased in FY 2002/2003 or before.  The projectors being replaced have exceeded their useful life per the replacement policy and IT evaluation. The projectors will be purchased from Dell Computer Corporation, under the cooperative contract of the Texas Department of Information Resources (DIR), contract # DIR SDD 192.

 

Uninterruptible Power Supply (UPS)

Staff requests approval to purchase eleven (11) replacement battery backups (UPS). The battery backups being replaced were purchased in FY 2002-2003 or before and have exceeded their useful life per the replacement policy and IT evaluation.  The battery backups will be purchased from Dell Computer Corporation, under the cooperative contract of the Texas Department of Information Resources (DIR), contract # DIR SDD 192.

 

Line Printers

Staff requests approval to purchase three (3) line printers to replace existing line printers in the Accounting Department, Treasury Department, and the Budget Office.  The printers being replaced were purchased more than eight years ago and have reached the end of their useful life.  Three quotes to replace the printers were obtained and the least expensive vendor was Mark III Systems, Inc.

 

Network Communications

Staff requests approval to purchase eleven (11) switches and routers to replace existing switches and routers on our local area network.  The equipment being replaced was purchased more than five years ago and has reached the end of its useful life.  The new switches will be purchased from INX, Inc. under the cooperative contract of the Texas Department of Information Resources (DIR), contract # DIR SDD 239.  The replacement of the 11 switches and routers will require purchase of 24 items (14 transceivers, 7 cables and 3 router cards) to complete the configuration for their specific installation locations.

 

Funds for this replacement equipment are budgeted for in the High Technology Replacement Fund for fiscal year 2007-2008.  Staff recommends the purchase of the high technology replacement equipment listed above.

Exhibits

 

Exhibit A:  Summary of Tech Replacement Equipment and the unit cost and extended cost of each item.

 

EXHIBIT – A

SUMMARY OF TECH REPLACEMENT EQUIPMENT

 

 

Summary of Tech Replacement Equipment

Vendor

Item

Count

Unit Cost From Quote

Extended Cost

 

 

 

 

 

Portable Computer Systems

Panasonic Toughbook CF-30

2

$4,479.00

$  8,958.00

Portable Computer Systems

Panasonic Toughbook CF-19

3

$3,748.00

$11,244.00

Portable Computer Systems

Panasonic Toughbook CF-74

7

$3,501.00

$24,507.00

Portable Computer Systems

Panasonic Toughbook CF-Y7

11

$2,973.00

$32,703.00

Total Computers

 

23

 

$77,412.00

 

 

 

 

 

Dell

InFocus IN10 Projector

1

$1,062.49

$ 1,062.49

Dell

InFocus IN37 Projector

5

$889.11

$ 4,445.55

Dell

Smart-UPS 450

7

$152.99

$ 1,070.93

Dell

Smart-UPS 1500

4

$637.49

$ 2,549.96

Total Projects/UPS Batteries

 

17

 

$ 9,128.93

 

 

 

 

 

Mark III Systems

IBM 6500-v10 Line Printer (Twinax)

1

$6,415.00

$ 6,415.00

Mark III Systems

IBM 6500-v15 Line Printer (Ethernet)

1

$7,795.00

$ 7,795.00

Mark III Systems

IBM 6500-v15 Line Printer (IPDS)

1

$8,450.00

$ 8,450.00

Total Printers

 

3

 

$22,660.00

 

 

 

 

 

INX

Cisco 3560 - 24PD Switch

6

$6,819.10

$40,914.60

INX

Cisco 3560 - 48PD Switch

2

$11,053.50

$22,107.00

INX

Cisco 2811 Router

3

$1,775.20

$  5,325.60

INX

56KBPS Router Card

1

$392.00

$     392.00

INX

T1 Router Card

2

$560.00

$  1,120.00

INX

SFP SX Fiber Transceiver

2

$280.00

$     560.00

INX

SFP LX Fiber Transceiver

4

$557.20

$  2,228.80

INX

SFP T Fiber Transceiver

4

$221.20

$     884.80

INX

SFP ZX Fiber Transceiver

4

$2,237.20

$  8,948.80

INX

5m Single-mode Fiber Patch Cable

7

$30.00

$     210.00

Total Network Equipment

 

35

 

$82,691.60

 

 

 

 

 

 

 

 

 

 

Grand Total

 

78

$191,892.53

$191,892.53