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Sugar Land 4B
Corporation |
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Agenda Request |
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Agenda Of: |
04/16/08 |
Agenda Request
No: |
V A |
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Initiated By: |
regina morales |
Responsible
Department: |
economic
development |
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Presented By: |
regina morales |
Department
Head: |
regina morales, director of
economic development |
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Additional
Department. Head (s): |
n/a |
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Subject /
Proceeding: |
consideration of
and action on resolution 08-04-03 adopting a policy establsihing guidelines
for its participation in joint capital improvement projects with
community-based organizations. |
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Exhibits: |
resolution no.
08-04-03 |
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Clearances |
Approval |
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Legal: |
joe morris, city
attorney |
Executive
Director: |
joe esch bus. &
intergov. relations |
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Budget |
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Expenditure
Required: $ |
n/a |
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Current
Budget: $ |
n/a |
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Additional
Funding: $ |
n/a |
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Recommended
Action |
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Approve Resolution No. 08-04-03 |
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Executive
Summary |
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The Sugar Land 4B Corporation budgets $100,000 annually for future proposed projects that require joint participation from community-based organizations. Resolution 08-04-03 adopts a policy that establishes guidelines for the corporation’s participation in joint capital improvement projects with community-based organizations. The policy establishes a minimum participation threshold of 50% and outlines the procedures for accepting and processing requests for funding. Qualifying criteria is also defined prior to funding consideration. Staff will review the internal process flow chart and application process with the Board. |
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Exhibits |
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RESOLUTION NO.
08-04-03
A RESOLUTION OF THE SUGAR LAND 4B CORPORATION ADOPTING A POLICY ESTABLISHING GUIDELINES FOR ITS PARTICIPATION IN JOINT CAPITAL IMPROVEMENT PROJECTS WITH COMMUNITY-BASED ORGANIZATIONS.
WHEREAS, the Board of Directors of the Sugar Land 4B Corporation wish to adopt a policy that establishes guidelines for the corporation’s participation in joint capital improvement projects with community-based organizations; NOW, THEREFORE,
BE IT RESOLVED BY
THE BOARD OF DIRECTORS
OF THE SUGAR LAND
4B CORPORATION:
Section 1. That it adopts the following policy:
SUGAR LAND 4B CORPORATION PARTICIPATION WITH COMMUNITY-BASED
ORGANIZATIONS IN CAPITAL IMPROVEMENT PROJECTS
PURPOSE
To establish guidelines for the Sugar Land 4B Corporation’s (SL4B) participation in funding capital improvement projects (CIP) with community-based organizations.
SCOPE
This policy applies to the SL4B.
AUTHORITY
Authority is established by State law and the SL4B Articles of Incorporation and Bylaws.
POLICY
Consider participating with community-based organizations in funding up to 50% of the cost of qualifying capital improvement projects that comply with this Policy.
PROCEDURES
A.
PROCESSING THE REQUEST
1. Requests must be submitted on a City form to the City.
2. Requests will be forwarded to the Director of Economic Development who will make recommendations on qualifying projects to the Board.
3. Requests will be considered in the order received on a case by case basis until all funds appropriated for that year for the purposes provided for in this policy are expended.
4. If the request is approved by the SL4B by the approval of a funding resolution, the applicant must enter into a written contract with the City of Sugar Land setting for the term and conditions under which the project will be funded, managed, operated, or completed.
B. CRITERIA. The project must meet all the following criteria for funding:
1. Projects must comply with this policy and State eligibility requirements for SL4B funding.
2. Projects must not conflict with any existing plans or policies adopted by the City Council or the Directors of the SL4B.
3. Projects must be located within the City’s corporate limits.
4. The applicant must demonstrate its financial ability to fund its share of the project costs, including all operating and maintenance costs.
5. The SL4B will provide no more than a 50% of the funds for the project.
6. The applicant will undertake or contract for and manage the project, unless the City determines:
(a) That the applicant does not have the ability or resources to undertake and manage the project; or
(b) That the State’s bidding requirements should apply to the project.
7. Projects must be located on public property or public easement or enhance or protect public property.
FORMS
Request form
Application Pre-Approval Form for SL4B Joint Participation Project
APPROVED ON _________________________________, 2008.
__________________________
Ray Meyer, President
Sugar Land 4B Corporation
ATTEST: Reviewed for Legal Compliance:
_____________________________
Karam Abu-Hamdan, Secretary/Treasurer