City Council
	Agenda Request
Agenda Of:	April 1, 2008	Agenda Request No:		IV C
Initiated By:	charles eads interim purchasing manager	Responsible Department:		fiscal services
Presented By:	charles eads interim purchasing manager	Department Head:		linda symank director of fiscal services
		Additional Department. Head (s):		sereniah breland Support services director
Subject / Proceeding:	renewal of auto parts contract with sugar land auto parts
Exhibits:	renewal letter
Clearances			Approval
Legal:	n/a		Executive Director:	N/A
Purchasing:	charles eads interim purchasing manager		Asst. City Manager:	Karen Daly
Budget:	bryan guinn budget manager		City Manager:	Allen Bogard
Expenditure Required: $			115,000
Current Budget: $			115,000
Additional Funding: $			n/a
Recommended Action
Authorize renewal of contract with Sugar Land Auto Parts for the purchase of various auto parts to be used in the repair of City fleet vehicles, not to exceed $115,000 over the one-year renewal term of the contract.
Executive Summary
On February 23, 2006, bids for auto parts were opened. Bidders were asked to submit their parts list(commonly referred to as a MSRP List) based on the City’s fleet schedule with a discount markup percentage to be used for the list. Parts were to be awarded to one vendor based on spot-check pricing of submitted MSRP list. In reviewing the lists, it was determined that Sugar Land Auto Parts had provided the best overall pricing for auto parts. Sugar Land Auto Parts not only submitted the most complete and clearly stated list of parts, but also provided the City with the most competitive discount of 40% off listed prices. Sugar Land Auto Parts also confirmed their ability to comply with the required delivery schedule. Sugar Land Auto Parts has provided excellent service during the initial term and the first option year of this contract and has agreed to renew this contract for the second and last option year based on the same terms and conditions of the original contract.
Exhibits