City Council

Agenda Request

Agenda Of:

04/01/08

Agenda Request No:

IV A

Initiated By:

howard christian, utilites operations manager

Responsible Department:

utilities

Presented By:

suellen staggs, Director of Utilities

Department Head:

suellen staggs, Director of Utilities

 

 

Additional Department. Head (s):

n/a

Subject / Proceeding:

SELF PRIMING TRAILER MOUNTED PUMPS

ACCEPT LOW BID AND AUTHORIZE PURCHASE

Exhibits:

bid tabulation

 

Clearances

Approval

Legal:

n/a

Executive Director:

n/a

Purchasing:

Charles Eads

Interim Purchasing Manager

Asst. City Manager:

Karen Daly

Budget:

Bryan Guinn,

Budget Manager

City Manager:

Allen Bogard

Budget

Expenditure Required:  $

43,810

Amount Budgeted/Reallocation:  $

46,100

Additional Appropriation:  $

n/a

Recommended Action

Utilities staff is requesting that City Council accept the low bid and authorize purchase of two (2) six-inch, self-priming and vacuum assisted, trailer-mounted pumps from Godwin Pumps of America Inc., in an amount not to exceed $43,810.

Executive Summary

On Thursday, March 13, 2008, the City of Sugar Land received five sealed bids for the purchase of two (2) six-inch trailer mounted, self-priming pumps.  These pumps were approved in the Utilities 2007-2008 Operating budget and will be utilized primarily for emergency response to wastewater lift station failures. They will be an integral part of the Department’s hurricane and emergency response plan.  The City has 101 lift stations that convey wastewater throughout the City to the wastewater treatment plants. Occasionally due to severe weather (lightning, and/or extended power outages), it becomes necessary to provide an alternate means of pumping wastewater to the treatment plant to prevent wastewater overflows and large scale environmental over-flows.  It requires six (6) six-inch trailer mounted pumps on a rotating schedule to operate all of our lift stations during a city-wide electrical outage. We can rent additional pumps when necessary but due to the scarcity of this size pump and the long lead time for delivery we need two pumps on hand to manage the major collector lift stations to assure we do not have any system backups into homes and businesses.  The pumps can also be used to clear drainage problems.

 

The apparent low bidder was Godwin Pumps of America, Inc., which will be supplying the trailer-mounted pumps.  Staff has checked their local references and received nothing but positive responses to the quality of the equipment and service after the sale. The Godwin pump we received bids for meets all specifications and has an excellent performance record in the utility industry.  Funding is available in account 050-5012-550-60-01 in the amount of $46,100.

Exhibits

 

City of Sugar Land Bid Tabulation Sheet

 

 

Project:                 ITB# 2008-12 Self Priming, Vacuum Assisted Trash Pumps

 

Bid Opening:        March 13, 2008, City of Sugar Land City Hall 11:00 AM_

 

 

Bidders:                             UNIT PRICE             NO. UNITS                EXTENDED BID

 

ICM                                            $29,497                               2                                  $58,994

Hahn Equipment                        $28,791                               2                                  $57,582

Godwin Pumps of America        $21,905                               2                                  $43,810

Premier Pump and Power          $24,500                               2                                  $49,000

Baker Corp                                $34,867                               2                                  $69,734