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City Council |
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Agenda Request |
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Agenda Of: |
January 2, 2008 |
Agenda Request
No: |
III E |
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Initiated By: |
Sharlett
Chowning, Director of Information Technology |
Responsible
Department: |
information
technology |
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Presented By: |
Sharlett
Chowning, Director of Information Technology |
Department
Head: |
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Additional
Department. Head (s): |
N/A |
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Subject /
Proceeding: |
Purchase of High
Technology Replacement Equipment |
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Exhibits: |
Summary of High
Technology equipment to purchase |
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Clearances |
Approval |
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Legal: |
N/A |
Executive
Director: |
N/A |
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Purchasing: |
Linda
Symank, Director of
Fiscal Services |
Asst. City
Manager: |
Karen Daly |
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Budget: |
Bryan Guinn, Budget Manager |
City Manager: |
Allen Bogard |
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Budget |
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Expenditure
Required: $ |
336,214.08 |
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Amount
Budgeted/Reallocation: $ |
380,764.63 |
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Additional
Appropriation: $ |
n/a |
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Recommended
Action |
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Approve purchase of the high technology replacement equipment in the amount of $336,214.08. |
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Executive
Summary |
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The Information Technology Department is requesting authorization to purchase replacement computer equipment as per this year’s High Technology Replacement. A policy exists that provides a funding source and guidelines for the replacement of obsolete high technology equipment in order to minimize cost and to provide effective, dependable equipment. An evaluation of all equipment has been made and this request represents items that have exceeded their useful life or are no longer providing reliable service. This agenda request is the first of several to purchase high technology replacement equipment for this fiscal year, and consists of desktop and laptop computers, printers, servers, and a tape library. Desktop and Laptop Computers Staff requests approval to purchase one hundred forty-one (141) desktop computers and twenty-eight (28) laptop computers to replace those purchased in FY 2003/2004 or prior that have exceeded their useful life per the replacement policy and IT evaluation. These computers will be purchased from Dell Computer Corporation, under the cooperative contract of the Texas Department of Information Resources (DIR), contract # DIR SDD 192. Back Up Hardware Staff requests approval to purchase one (1) tape library to replace six (6) tape drives currently located in the data centers at City Hall and the Police Department. Each of the tape drives being replaced was purchased in 2002 or earlier and has exceeded its useful life per the replacement policy and IT evaluation. Advancements in tape library technology now allow us the ability to backup larger amounts of data to a single tape library faster than we could previously backup to multiple tape drives. This device will be purchased from Dell Computer Corporation, under the cooperative contract of the Texas Department of Information Resources (DIR), contract # DIR SDD 192. Printers Staff requests approval to purchase forty-one (41) replacement printers. The printers being replaced were purchased in 2002 or prior and have exceeded their useful life per the replacement policy and IT evaluation. These printers will be purchased from GovConnection, under the cooperative contract of the Texas Department of Information Resources (DIR), contract # DIR SDD 223. Servers Staff requests approval to purchase three (3) servers to replace eleven (11) existing servers. Each of the servers being replaced was purchased more than five years ago and has reached the end of its useful life. Advancements in processor speeds, increased memory availability, and greater disk capacities allow us to consolidate the eleven servers into three new servers without compromising service levels or system availability. The servers will be purchased from Dell Computer Corporation under the cooperative contract of the Texas Department of Information Resources (DIR), contract # DIR SDD 192. Funds for the replacement equipment are budgeted for in the High Technology Replacement Fund for fiscal year 2007-2008. Staff recommends the purchase of the high technology replacement equipment. |
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Exhibits |
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EXHIBIT – A
SUMMARY OF HIGH TECHNOLOGY EQUIPMENT TO PURCHASE
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Summary of Equipment to Be Purchased |
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Unit Cost |
Extended |
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Vendor |
Item |
Count |
From Quote |
Cost |
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Dell |
Standard Desktop |
131 |
$
1,108.68 |
$145,237.08 |
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Dell |
Power User Desktop |
10 |
$
1,457.48 |
$
14,574.80 |
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Dell |
Laptop |
28 |
$
1,579.86 |
$
44,236.08 |
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Dell |
Server with Management Software |
1 |
$ 20,919.01 |
$
20,919.01 |
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Dell |
Server |
2 |
$ 16,231.50 |
$
32,463.00 |
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Dell |
Tape Library |
1 |
$ 18,826.06 |
$
18,826.06 |
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GovConnection |
Black/White Laser Printer (Letter) |
1 |
$
1,406.00 |
$
1,406.00 |
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GovConnection |
Black/White Laser Printer w/
Additional Tray (Letter) |
25 |
$
1,579.00 |
$ 39,475.00
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GovConnection |
Black/White Laser Printer w/
Additional Tray (11x17) |
1 |
$
2,347.00 |
$
2,347.00 |
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GovConnection |
Color Laser Printer (Letter) |
3 |
$
1,765.00 |
$
5,295.00 |
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GovConnection |
Color Laser Printer w/ Duplexing
& Additional Tray (Letter) |
2 |
$
2,759.00 |
$
5,518.00 |
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GovConnection |
Impact Printers for Fire Stations |
6 |
$
698.86 |
$
4,193.16 |
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GovConnection |
Impact Printers for Permits |
3 |
$
574.63 |
$
1,723.89 |
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TOTAL |
$336,214.08 |