Agenda Request

	City Council
	Agenda Request
Agenda Of:	December 05, 2006	Agenda Request No:		III C
Initiated By:	Glenda Gundermann, City Secretary	Responsible Department:		City Secretary
Presented By:	Glenda Gundermann, City Secretary	Department Head:		Glenda Gundermann, City Secretary
		Additional Department. Head (s):		N/A
Subject / Proceeding:	Minutes City Council Meeting november 21, 2006 Approve Minutes
Exhibits:	Minutes November 21, 2006
Clearances			Approval
Legal:	N/A		Executive Director:	N/A
Purchasing:	N/A		Asst. City Manager:	N/A
Budget:	N/A		City Manager:	Allen Bogard
Budget
Expenditure Required: $			N/A
Amount Budgeted/Reallocation: $			N/A
Additional Appropriation: $			N/A
Recommended Action
Approve the minutes of the City Council meeting November 21, 2006.
Exhibits

STATE OF TEXAS	§
COUNTY OF FORT BEND	§
CITY OF SUGAR LAND	§

CITY OF SUGAR LAND

CITY COUNCIL REGULAR MEETING

Tuesday, November 21, 2006

REGULAR MEETING

The City Council of the City of Sugar Land convened in a regular meeting open to the public and pursuant to notice thereof duly given in accordance with Chapter 551, Government Code, Vernon's Texas Codes, Annotated, as amended, in Sugar Land City Hall within said City on Tuesday, November 21, 2006 at 4:16 o'clock P.M. and the roll was called of the members; to wit:

David G. Wallace, Mayor

Thomas Abraham, Council Member at Large, Position One

Daniel O. Wong, Council Member at Large, Position Two

Dennis C. Parmer, Council Member District One

M. Cyril Hosley, Council Member District Two

Russell C. Jones, Council Member District Three

Michael S. Schiff, Council Member District Four

QUORUM PRESENT

All of said members were present.

Also present were:

Allen Bogard, City Manager

Glenda Gundermann, City Secretary

Joe Morris, City Attorney, and

A Number of Visitors

CONVENE MEETING

Mayor David Wallace convened the session, open to the public, to order at 4:16 o’clock P.M.

INVOCATION

Council Member Cyril Hosley delivered the invocation.

PLEDGE OF ALLEGIANCE

Council Member Cyril Hosley asked that Lieutenant JG David P. Schiff, U. S. Navy Supply Officer on the USS Nebraska (SSBN 739) lead the pledge of allegiance to the Flag of the United States of America.

RECOGNITIONS

Mayor Wallace introduced Lieutenant David Schiff, on leave to spend the holiday with his parents, Council Member and Mrs. Michael Schiff, citing the invaluable service the men and women of the Armed Forces provide defending democracy and the rules of law throughout the world to keep our shores safe. The audience gave Lieutenant Schiff a hearty round of applause in recognition of service to his country.

Mayor Wallace presented a recognition to Slovakian natives Maria and Gejza Voros for their 50^th Wedding Anniversary who are visiting their daughter and son-in-law Dana and Jeff Feinberg of Sugar Land. Mrs. Feinberg witnessed the fall of communism in Slovakia in 1992 whereupon she migrated to the United States. On behalf of the citizens of Sugar Land, Mayor Wallace welcomed and expressed warm wishes to Mr. and Mrs. Voros for their personal commitment, which has strengthened and inspired families on both sides of the Atlantic.

PUBLIC COMMENT

Mayor Wallace introduced Public Comment and entertained registered speakers. There were no public comments.

REVIEW OF CONSENT AGENDA

Mayor Wallace introduced Review of the Consent Agenda and entertained questions and/or comments.

CONSENT AGENDA

Mayor Wallace introduced consideration on III A) Authorizing execution of an Engineering Contract in an amount not to exceed $35,850.00 with Omega Engineers, Incorporated for design of traffic signal and turn lane Lexington Boulevard and Mall Ring Road; III B) Authorizing Purchase, through the High Tech Replacement Fund, in the amount of $196,445.41 from Motorola Incorporated for police portable and mobile radios; III C) Authorizing execution of an Interlocal Agreement by and between the City of Sugar Land and Fort Bend County for fire protection in designated unincorporated areas of the county for the period October 2006 through September 2008; III D) Authorizing Annual Software Maintenance in the amount of $49,259.00 from Tiburon for public safety; III e) Authorizing Annual Software Maintenance in the amount of $121,196.40 from Sungard H.T.E. Incorporated for general business systems; III f) Authorizing execution of a Legislative Consulting Agreement in an amount not to exceed $100,000.00 by and between the City of Sugar Land and Hillco Partners; III g) Approval of the minutes of the regular meeting of November 07, 2006; III h) Authorizing execution of Change Order No. One in the amount of $150,652.00 with ECO Resources, Incorporated for additional Fiscal Year 2006 water distribution and wastewater collection operations; III i) Authorizing execution of a Contract in the amount of $46,386.00 with Kellogg Brown & Root for City Hall office suite build out; III J) Authorizing execution of an Engineering Contract in an amount not to exceed $95,054.00 with Cobb Fendley & Associates for design of Main Street reconstruction from First Street to Seventh Street; III k) Authorizing execution of an Agreement by and between the City of Sugar Land and Lake Pointe Town Center Limited for untreated water from Oyster Creek for irrigation; III l) Authorizing execution of a Contract in an amount not to exceed $68,347.20 with Houston Landscapes Unlimited for North Wastewater Treatment Plant and U. S. 59 Stormwater Lift Station Landscape Projects.

Following a full and complete discussion, Council Member Wong, seconded by Council Member Schiff, made a motion to approve the Consent Agenda. The motion carried unanimously.

CONTRACTS AND AGREEMENTS

FLEET REPLACEMENT

Mayor Wallace introduced consideration on Fleet Replacement Purchases in the amount of $623,285.23 through Cooperative Purchasing Programs for Fiscal Year 2007.

Ms. Jennifer Montgomery, Purchasing Manager, presented an overview stating fleet replacement consist of the purchase of twenty eight vehicles from cooperative purchasing contracts the City has obtained with Buy Board, Fort Bend County and the HGAC. Nineteen of the vehicles are considered replacement and nine are additional new vehicles. Sixteen will be purchased from HGAC, four from Buy Board and eight police interceptors from the Fort Bend County Interlocal Agreement. Forty fleet replacements were approved in the Fiscal Year 2006-2007 Budget; the remaining twelve are scheduled to be purchased at a later date.

The Buy Board is an entity of the Texas Association of School Boards that facilitates bulk discount purchases and is available to governmental agencies for a one time fee of $600. The City auctions replaced vehicles on Public Surplus.com. Replacement criteria is a strict process, which Staff began initiating last Spring.

Following a full and complete discussion, Council Member Schiff, seconded by Council Member Abraham, made a motion to approve Fleet Replacement Purchases in the amount of $623,285.23 through Cooperative Purchasing Programs for Fiscal Year 2007. The motion carried unanimously.

UTILITY LINE EXTENSIONS TO SUGAR LAND MEMORIAL PARK

Mayor Wallace introduced consideration on a Contract in an amount not to exceed $708,160.00 with Kingsley Constructors, Incorporated for utility line extensions to Sugar Land Memorial Park, and authorizing a budget adjustment in the amount of $200,000.00.

Ms. SuEllen Staggs, Director of Utilities, stated the contract provides for water and sanitary sewer service to Sugar Land Memorial Park and the future Telfair and Riverstone planned developments, which will be reimbursed by developer connection fees.

The 1,330 linear feet of 12 inch water line and 1,560 linear feet of 24 inch water line will run from the Avalon subdivision along Commonwealth Boulevard crossing Ditch H and continuing on University Boulevard to the park site. Wastewater will consist of 160 linear feet of 2 inch sanitary force main, 1,090 linear feet of 6 inch sanitary force main and 235 linear feet of 6 inch gravity sewer line with one lift station. Estimated completion is March 2007.

The initial estimated project cost of $545,150 proved to be a conservative estimate; the bids came in much higher the result of escalation of construction materials and a minimal change in the size of the lift station. The additional $200,000 is available from the Utility CIP fund balance and includes a 5% contingency.

There are no issues with default or compliance. For aesthetic purposes the lines will be hung parallel on the bridge across Ditch H. The 24 inch water line will accommodate the future anticipated University of Houston at Sugar Land amphitheater.

Following a full and complete discussion, Council Member Parmer, seconded by Council Member Hosley, made a motion to approve a Contract in an amount not to exceed $708,160.00 with Kingsley Constructors, Incorporated for utility line extensions to Sugar Land Memorial Park, and authorizing a budget adjustment in the amount of $200,000.00. The motion carried unanimously.

ORDINANCES AND RESOLUTIONS

ORDINANCE 1596 – abandon and release sanitary sewer easement – country club boulevard

Mayor Wallace introduced FIRST CONSIDERATION: CITY OF SUGAR LAND ORDINANCE NO. 1596 AN ORDINANCE OF THE CITY OF SUGAR LAND, TEXAS, ABANDONING AND RELEASING A PORTION OF A SANITARY SEWER EASEMENT LOCATED NORTHWEST OF COUNTRY CLUB BOULEVARD.

Mr. Clayton Taylor, Rights of Way Manager, stated the abandonment is to accommodate the proposed Sugar Creek Baptist Church expansion which will encroach, an existing public utility easement. The easement contains a 6 inch sanitary sewer line that services the Church, which will be removed and relocated to Church property. City Staff determined the abandonment will not hinder maintenance or operation of public infrastructure and recommends approval.

ORDINANCE NO. 1597 – AMENDING SPEED LIMITS FOR WEST AIRPORT BOULEVARD

Following a full and complete discussion, Council Member Hosley, seconded by Council Member Wong, made a motion to pass to second reading CITY OF SUGAR LAND ORDINANCE NO. 1596 AN ORDINANCE OF THE CITY OF SUGAR LAND, TEXAS, ABANDONING AND RELEASING A PORTION OF A SANITARY SEWER EASEMENT LOCATED NORTHWEST OF COUNTRY CLUB BOULEVARD. The motion carried unanimously.

Mayor Wallace introduced FIRST CONSIDERATION: CITY OF SUGAR LAND ORDINANCE NO. 1597 AN ORDINANCE OF THE CITY OF SUGAR LAND, TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING SPEED LIMITS FOR WEST AIRPORT BOULEVARD.

Mr. Michael Leech, Assistant Public Works Director, stated City Staff and Council Member Parmer met with the Glen Laurel Homeowner Association (HOA) regarding speeding concerns on West Airport Boulevard. A speed limit of 40 mph is presently posted from Dairy Ashford Road to Mason Road and a 35 mph is posted from Mason Road to Burney Road.

A study conducted in October 2006 revealed speeds in excess of the posted limits. Staff recommends reduction of the current 40 mph to 35 mph between Eldridge Road and Mason Road; and to maintain the current 40 mph posted speed through the Sugar Land Business Park area between Eldridge Road and Dairy Ashford Road. The Police Department and the Glen Laurel HOA concur with the recommendation to provide for a safer West Airport Boulevard corridor that encompasses a school zone and community pool.

No complaints have been fielded regarding the 40 mph posted speed through Sugar Land Business Park. Permanent signage indicating “lower speed limit ahead” and a public education campaign will be in place to convey the change to motorists.

Following a full and complete discussion, Council Member Parmer, seconded by Council Member Abraham, made a motion to pass to second reading CITY OF SUGAR LAND ORDINANCE NO. 1597 AN ORDINANCE OF THE CITY OF SUGAR LAND, TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING SPEED LIMITS FOR WEST AIRPORT BOULEVARD. The motion carried unanimously.

CITY COUNCIL CITY MANAGER REPORTS

CITY COUNCIL REPORTS

Mayor Wallace introduced reports from the Finance/Audit Committee, the Business Incentive Committee, and the Intergovernmental Relations Committee.

Council Member Jones reported on the luncheon hosted by City officials for the newly elected District 22 U. S. Congressman, Nick Lampson.

Council Member Abraham reported that he and Council Member Schiff were invited by Union Pacific Rail-road representatives to take a train trip to Flatonia, Texas to demonstrate safety measures the company is undertaking. The trip promoted good will and dialogue between the two entities for the future.

Council Member Schiff expressed appreciation for the earlier recognition of his son, Lieutenant David Schiff, U S Navy. Groundbreaking ceremonies were recently held for two area hospitals, St. Luke’s and Memorial Hermann; and commented on the success of the Avalon subdivision HOA meeting, which recorded approximately 100 residents in attendance.

Council Member Wong reported attendance at the HGAC Board meeting that addressed the annual budget, which is supported by membership dues and commented that the Sugar Land membership has provided a great investment for this community.

CITY manager REPORT

City Manager Bogard reported City offices will be closed November 23^rd and 24^th for the Thanksgiving holiday. The regularly scheduled City Council meeting for November 28^thhas been cancelled with the next meeting scheduled for December 5^th. The Christmas Tree Lighting ceremony is November 30^th with the tree lighting taking place at 7:30 p.m. A new athletic competition to raise money and toys will take place between the Sugar Land Police Department and Fort Bend County Sheriff’s Department on December 2^nd at 2:00 p.m. at the old Kempner Stadium at 7^th and Wood Streets. The flag football event will be preceded by a pep rally at Noon, Friday, December 1^st on the steps of City Hall. Mr. Bogard took the opportunity to praise the 550 City of Sugar Land employees and wished the community a Happy Thanksgiving.

ADJOURN

There, being no further business to come before Council, Council Member Hosley, seconded by Council Member Schiff, moved that the meeting adjourn. The motion carried unanimously and the meeting adjourned, time at 4:56 o'clock P.M.

Glenda Gundermann, City Secretary

(SEAL)