City Council

Agenda Request

Agenda Of:

11-21-06

Agenda Request No:

III H

Initiated By:

SuEllen Staggs, Director of Utilities

Responsible Department:

Utilities

Presented By:

SuEllen Staggs, Director of Utilities

Department Head:

SuEllen Staggs, Director of Utilities

 

 

Additional Department. Head (s):

n/a

Subject / Proceeding:

Approve Change order for ECO Resources Water Distribution and wastewater collection Operations Contract for Fiscal Year 2006

Exhibits:

n/a

Clearances

Approval

Legal:

n/a

Executive Director:

n/a

Purchasing:

n/a

Asst. City Manager:

Karen H. Glynn

Budget:

Linda Symank

Director of Fiscal Services 

City Manager:

Allen Bogard

Budget

Expenditure Required:  $

$1,570,652

Amount Budgeted/Reallocation:  $

$1,420,000

Additional Appropriation:  $

$150,652

Recommended Action

Staff requests City Council authorize a change order in the amount of $150,652.00 to ECO Resources for additional services performed for fiscal year 2006.

Executive Summary

In June 2005, City Council authorized a five-year contract with ECO Resources to provide utilities services for water distribution and wastewater collection.  The contract compensation for base services for the first year of the contract, fiscal year 2006, was $1,170,000.  The base amount includes the first $2,500 of any repair; however, the contract includes a cap on the number of repairs covered under base service costs.  Based on previous repair history, we anticipated and budgeted $250,000 for additional repair costs for fiscal year 2006. 

 

Services for 2006 exceeded our estimation and budget by $150,652 for two reasons: 1) The annexation of Fort Bend MUD #113 increased the base fees by approximately $75,000 a year.  2) As a direct result of the dry year the number of water line breaks increased and the resulting repairs exceeded our repair threshold. These repairs were authorized as they occurred.

 

We have reconciled all work at year end and request City Council authorize a change order in the amount of $150,652 to ECO Resources for additional services performed for fiscal year 2006.  Funding for the change order is available in the utilities operations budget.

 

 

 

Exhibits

 

N/A