Minutes

	Sugar Land 4B Corporation
	Agenda Request
Agenda Of:	10-18-06	Agenda Request No:		III A
Initiated By:	Donna Vaughan, Records Manager	Responsible Department:		City Secretary
Presented By:	Glenda Gundermann, City Secretary	Department Head:		Glenda Gundermann, City Secretary
		Additional Department. Head (s):		N/A
Subject / Proceeding:	Minutes Sugar Land 4B Corporation Meeting September 20, 2006 Approve Minutes
Exhibits:	Minutes September 20, 2006
Clearances			Approval
Legal:	N/A		Executive Director:	Joseph Esch, Business & Intergovernmental Relations
Recommended Action
Approve minutes of the Sugar Land 4B Corporation September 20, 2006 meeting.
Exhibits

STATE OF TEXAS	§
COUNTY OF FORT BEND	§
CITY OF SUGAR LAND	§

CITY OF SUGAR LAND

Sugar Land 4B Corporation MEETING

WEDNESDAY SEPTEMBER 20, 2006

REGULAR MEETING

The Sugar Land 4B Corporation convened in regular meeting open to the public in Cane Room, 161, of Sugar Land City Hall on Wednesday, September 20, 2006 at 4:00 P.M. and the roll was called of the members; to wit:

Ray Meyer, President

Karam Abu-Hamdan, Vice President

Tim Stubenrouch, Secretary/Treasurer

Thomas DeMont

Michael Schiff

Jeng Liang

Cyril Hosley

QUORUM PRESENT

All of said members were present with the exception of Jeng Liang who was absent and Karam Abu-Hamdan who arrived at 4:10 o’clock P.M.

Also present were:

Joseph Esch, Executive Director Business and Intergovernmental Relations

Regina Morales, Economic Development Director

Jennifer Brown, Assistant Fiscal Services Director

Joe Chesser, Assistant Parks and Recreation Director

Donna Vaughan, Records Manager

A Number of staff and visitors

CONVENE MEETING

President Meyer convened the session, open to the public, to order at 4:06 P.M.

MINUTES

President Meyer introduced consideration on the minutes of the Sugar Land 4B Corporation meeting held August 16, 2006.

Following a full and complete discussion, Director Stubenrouch seconded by Director DeMont made a motion to approve the minutes of the Sugar Land 4B Corporation August 16, 2006 meeting. The motion carried unanimously.

PUBLIC HEARING

PROPOSED PROJECTS

President Meyer opened the Public Hearing to receive and hear all persons desiring to be heard on a proposal to fund projects:

Ø City Park Renovations

Ø Settlers Way Park

Ø Imperial Park Improvements

Ø Eldridge Park Trail Lighting

Ø State Highway 6 and 90A Beautification

Ø State Highway 6 Right-of-way Aesthetics

Ø Aesthetic Upgrades

Ø Land Acquisition-Telfair

Ø Cultural Arts Study

Ms. Jennifer Brown, Assistant Fiscal Services Director, stated pursuant to state statue Sugar Land 4B Corporation is required to hold a public hearing to receive comments on proposed projects prior to undertaking projects and expending funds and that legal notices have been published giving public notification of the proposed projects.

Hearing no further comments, President Meyer closed the Public Hearing.

RESOLUTIONS

RESOLUTION NO. 06-09-02 CITY PARK RENOVATIONS

President Meyer introduced consideration on SUGAR LAND 4B CORPORATION RESOLUTION NO. 06-09-02 A RESOLUTION OF THE SUGAR LAND 4B CORPORATION APPROVING PROJECT FUNDING FOR CITY PARK RENOVATIONS UNDER THE FUNDING AGREEMENT WITH THE CITY OF SUGAR LAND.

Mr. Joe Chesser, Assistant Parks and Recreation Director, presented an overview of the improvements for a specified section of City Park located on the corner near St. Theresa’s Church and Kempner Stadium; stating that the each property owner has made recent improvements to their facilities.

City Park renovations will include upgrades to the press box, baseball field, handicap requirements, parking, and other miscellaneous improvements. Discussion included the cost of the project, building demolition, fencing and fence recycling, lighting, light shields, and interest in hosting more tournaments at the park.

Following a full and complete discussion, Director Hosley, seconded by Director Stubenrouch, made a motion to approve SUGAR LAND 4B CORPORATION RESOLUTION NO. 06-09-02 A RESOLUTION OF THE SUGAR LAND 4B CORPORATION APPROVING PROJECT FUNDING FOR CITY PARK RENOVATIONS UNDER THE FUNDING AGREEMENT WITH THE CITY OF SUGAR LAND. The motion carried unanimously.

RESOLUTION NO. 06-09-03

IMPERIAL PARK IMPROVEMENTS

President Meyer introduced consideration on SUGAR LAND 4B CORPORATION RESOLUTION NO. 06-09-03 A RESOLUTION OF THE SUGAR LAND 4B CORPORATION APPROVING PROJECT FUNDING FOR IMPERIAL PARK IMPROVEMENTS UNDER THE FUNDING AGREEMENT WITH THE CITY OF SUGAR LAND.

Mr. Joe Chesser, Assistant Parks and Recreation Director, stated two phases of the Imperial Park Master Plan have been completed. Requested funding is for design of the trail segment of Imperial Park. Numerous people attend baseball games at the park and visitors utilize the playground. There currently is not sufficient daytime activity and a walking trail would encourage daytime activity for citizens; Brookside/Belknap residents have expressed interest in the walking trail as there are no sidewalks in that area. Heightened activity of the park is desired. Design of the trail is included in Fiscal Year 2007 budget, with funding being requested in Fiscal Year 2008.

Following a full and complete discussion, Director DeMont, seconded by Director Abu-Hamdan, made a motion to approve SUGAR LAND 4B CORPORATION RESOLUTION NO. 06-09-03 A RESOLUTION OF THE SUGAR LAND 4B CORPORATION APPROVING PROJECT FUNDING FOR IMPERIAL PARK IMPROVEMENTS UNDER THE FUNDING AGREEMENT WITH THE CITY OF SUGAR LAND. The motion carried unanimously.

RESOLUTION NO. 06-09-04 ELDRIDGE PARK TRAIL LIGHTING

President Meyer introduced consideration on SUGAR LAND 4B CORPORATION RESOLUTION NO. 06-09-04 A RESOLUTION OF THE SUGAR LAND 4B CORPORATION APPROVING PROJECT FUNDING FOR ELDRIDGE PARK TRAIL LIGHTING UNDER THE FUNDING AGREEMENT WITH THE CITY OF SUGAR LAND.

Mr. Joe Chesser, Assistant Parks and Recreation Director, stated that when the trail was constructed lighting was not included. Use has proven to be very heavy for the park with operation until 10:00 p.m. at night for soccer. Underground conduit was laid previously for future infrastructure growth and will limit damage to the park.

Box type lighting on 20-foot poles could possibly be used, but ornamental acorn type lighting is being considered. Estimates will be provided for both types of lighting.

Following a full and complete discussion, Director Schiff, seconded by Director Hosley, made a motion to approve SUGAR LAND 4B CORPORATION RESOLUTION NO. 06-09-04 A RESOLUTION OF THE SUGAR LAND 4B CORPORATION APPROVING PROJECT FUNDING FOR ELDRIDGE PARK TRAIL LIGHTING UNDER THE FUNDING AGREEMENT WITH THE CITY OF SUGAR LAND. The motion carried unanimously.

RESOLUTION NO. 06-09-05

LANDSCAPING IMPROVEMENTS HIGHWAY 6 AND U.S. 90A

President Meyer introduced consideration on SUGAR LAND 4B CORPORATION RESOLUTION NO. 06-09-05 A RESOLUTION OF THE SUGAR LAND 4B CORPORATION APPROVING PROJECT FUNDING FOR LANDSCAPING IMPROVEMENTS TO THE STATE HIGHWAY 6 AND U.S. 90A OVERPASS UNDER THE FUNDING AGREEMENT WITH THE CITY OF SUGAR LAND.

Mr. Joe Chesser, Assistant Parks and Recreation Director, stated the request is for design of landscaping improvements for the State Highway 6 and U.S. 90A overpass. Design of the project is included in Fiscal Year 2007 with construction funding being requested for Fiscal Year 2008. Irrigation sleeves, drainage, detention pond, and green spaces were discussed. A continued landscaping theme is preferred with landscaping that will coordinate with construction.

Spring 2006, the City submitted a grant request to Texas Department of Transportation (TxDOT) for 80% of the proposed project, with the City providing 20% funding. Notification from TxDOT is anticipated to be received in January 2007. If the 80% grant is not approved, the City will receive matching funds through TxDOT for 50% of the upgrades.

Discussion included esplanades, upgraded landscaping at intersections, tree selection, design costs, TxDOT standards compared to City standards, and utilizing resources for costs savings.

Following a full and complete discussion, Director Schiff, seconded by Director Hosley, made a motion to approve SUGAR LAND 4B CORPORATION RESOLUTION NO. 06-09-05 A RESOLUTION OF THE SUGAR LAND 4B CORPORATION APPROVING PROJECT FUNDING FOR LANDSCAPING IMPROVEMENTS TO THE STATE HIGHWAY 6 AND U.S. 90A OVERPASS UNDER THE FUNDING AGREEMENT WITH THE CITY OF SUGAR LAND. The motion carried unanimously.

RESOLUTION NO. 06-09-06

SETTLERS WAY PARK IMPROVEMENTS

President Meyer introduced consideration on SUGAR LAND 4B CORPORATION RESOLUTION NO. 06-09-06 A RESOLUTION OF THE SUGAR LAND 4B CORPORATION APPROVING PROJECT FUNDING FOR SETTLERS WAY PARK IMPROVEMENTS UNDER THE FUNDING AGREEMENT WITH THE CITY OF SUGAR LAND.

Mr. Joe Chesser, Assistant Parks and Recreation Director, presented an overview of the preliminary design improvements for Settlers Way Park. The property was formerly used by First Colony Soccer and one year ago was transferred to the City by Sugarland Properties, Incorporated (SPI).

Bringing the park up to City design standards, keeping the existing soccer field, working with the community including local homeowners’ associations, soccer clubs, and parking issues were discussed. A walking trail would increase utilization of the park.

Following a full and complete discussion, Director Stubenrouch, seconded by Director Abu-Hamda, made a motion to approve SUGAR LAND 4B CORPORATION RESOLUTION NO. 06-09-06 A RESOLUTION OF THE SUGAR LAND 4B CORPORATION APPROVING PROJECT FUNDING FOR SETTLERS WAY PARK IMPROVEMENTS UNDER THE FUNDING AGREEMENT WITH THE CITY OF SUGAR LAND. The motion carried unanimously.

RESOLUTION NO. 06-09-07

FUTURE PARK LAND ACQUISITION

President Meyer introduced consideration on SUGAR LAND 4B CORPORATION RESOLUTION NO. 06-09-07 A RESOLUTION OF THE SUGAR LAND 4B CORPORATION APPROVING PROJECT FUNDING FOR FUTURE PARK LAND ACQUISITION UNDER THE FUNDING AGREEMENT WITH THE CITY OF SUGAR LAND.

Mr. Joe Chesser, Assistant Parks and Recreation Director, presented an overview stating that the requested $25,000.00 funding is for a site study of a large area of green space in Telfair Development identified as potential park land located near Sugar Land Regional Airport. Developers must allocate green space for parks within their developments. The City has expressed interest in a regional park which would increase the park land area.

Developers provided a study consisting of a sketch drawing and verbal communications. Staff recommends in the best interest of the City that a professional preliminary engineering study be prepared. Costs savings, airplane flight paths, the possibility of future flight path changes, and runways were discussed.

Following a full and complete discussion, Director DeMont, seconded by Director Hosley, made a motion to approve SUGAR LAND 4B CORPORATION RESOLUTION NO. 06-09-07 A RESOLUTION OF THE SUGAR LAND 4B CORPORATION APPROVING PROJECT FUNDING FOR FUTURE PARK LAND ACQUISITION UNDER THE FUNDING AGREEMENT WITH THE CITY OF SUGAR LAND.

The motion carried unanimously.

RESOLUTION NO. 06-09-08

AESTHETIC IMPROVEMENTS TO INTERSECTIONS

President Meyer introduced consideration on SUGAR LAND 4B CORPORATION RESOLUTION NO. 06-09-08 A RESOLUTION OF THE SUGAR LAND 4B CORPORATION APPROVING PROJECT FUNDING TO PROVIDE AESTHETIC IMPROVEMENTS AT CERTAIN INTERSECTIONS UNDER THE FUNDING AGREEMENT WITH THE CITY OF SUGAR LAND.

Mr. Joe Chesser, Assistant Parks and Recreation Director, briefed Directors on aesthetics improvements at various intersections in the city limits.

State Highway 6 was landscaped in the early 1990’s and is currently in need of improvements. It was noted that by utilizing a professional study, matching funds through Texas Department of Transportation could be obtained. Internal liability was briefly discussed. The study would includes underground conduits in rights-of-ways.

Following a full and complete discussion, Director Schiff, seconded by Director Stubenrouch, made a motion to approve SUGAR LAND 4B CORPORATION RESOLUTION 06-09-08 A RESOLUTION OF THE SUGAR LAND 4B CORPORATION APPROVING PROJECT FUNDING TO PROVIDE AESTHETIC IMPROVEMENTS AT CERTAIN INTERSECTIONS UNDER THE FUNDING AGREEMENT WITH THE CITY OF SUGAR LAND. The motion carried unanimously.

FINANCIAL

President Meyer introduced discussion on Sugar Land 4B Corporation Financial Statements for the period ending July 31, 2006.

Ms. Jennifer Brown, Assistant Fiscal Services Director, presented an overview of financial operations through July 2006. Revenues total $9.37 million and are 96% of revised budget. Interest income of $282,469 is 194% higher than projected.

Expenditures consists of $6.1 million and include $1.4 million in debt service payments and bond issuance costs, $1.75 million payment to the University of Houston (long-term lease of 52 acres near Brazos River), and $2.47 million in developer reimbursement for construction of 400 additional spaces in Texas Garage in Town Square.

Investments for the Corporation total $7.9 million, the weighted average yield is 5.05%, and the average TexPool yield for July is 5.23%. The Corporation’s portfolio consists of 57% in TexPool, 9% in cash, 27% in Agencies, and 7% in Treasuries.

CITY STAFF REPORTS

Joseph Esch, Executive Director Business and Intergovernmental Relations, stated the Boards and Commissions dinner is being held at the Sugar Land Town Square Marriott Hotel October 4, 2006 and that spouses are invited; and reminded members of the September 21, 2006 reception also being held at the Marriott to express appreciation for their commitment and for recent recognition of Sugar Land as “One Of Americas Best”.

CORPORATE MEMBER REPORTS

The Corporation and Mr. Esch briefly discussed recent meetings with the University of Houston, construction delay, preliminary design of the recreation center, working relationships, expediting development, and naming of the University.

ADJOURN

There, being no further business to come before the Corporation, Director Hosley, seconded by Director Abu-Hamdan, moved that the meeting adjourn. The motion carried unanimously and the meeting adjourned, time at 5:30 P.M.

Ray Meyer, President

Tim Stubenrouch, Secretary/Treasurer

(SEAL)