City Council

Agenda Request

Agenda Of:

10-03-06

Agenda Request No:

III E

Initiated By:

Erle Gooding, Parks Superintendent

Responsible Department:

Parks and Recreation

Presented By:

Erle Gooding, Parks Superintendent

Department Head:

Karl Miller, Parks & Recreation Director

Additional Department. Head (s):

N/A

Subject / Proceeding:

Custodial services contract for city community centers, restrooms, and rental pavilions

approve contract with Building Professionals of Texas

Exhibits:

Bid Tab

Contract

Clearances

Approval

Legal:

eugenia cano, assistant city attorney

Executive Director:

N/A

Purchasing:

Cindy Stanfield

Administrative Services Director

Asst. City Manager:

Karen H. Glynn

Budget:

Jennifer Brown

Assistant Fiscal Services Director

City Manager:

Allen Bogard

Budget

Expenditure Required: $

54,244.62

Amount Budgeted/Reallocation: $

56,572.00

Additional Appropriation: $

N/A

Recommended Action

The Parks and Recreation Department recommends that City Council award a contract to Building Professionals of Texas in the amount of $54,244.62 for Custodial Services for Community Centers, Restrooms and Rental Pavilions.

Executive Summary

The City of Sugar Land Parks and Recreation Department manages six community centers totaling over 14,000 square feet, and a combined total of over 1,800 square feet for Oyster Creek restrooms, ball field restrooms and rental pavilions. These facilities are highly utilized and must be maintained at a high level of care.

On September 14, 2006, bids were received and opened for Parks and Recreation Janitorial Services.

The following bids were received:

bidder	community centers	restrooms & rental pavilions	grand total	call out per hour
Building Professionals of Texas	$37,039.90	$17,204.72	$54,244.62	$13.00
G & C Bldg. Maintenance Services, Inc	$39,601.00	$30,149.00	$69,750.00	$11.25
C&S Janitorial Services, Inc.	$123,555.00	$49,790.00	$173,345.00	$12.95

Community Centers:

The services provided under this contract include the opening and closing of the Sugar Land Community Center, daily cleaning of all community centers, which includes, but is not limited to: dusting, sweeping, mopping and disposal of trash. Services also include weekly buffing of tile floors and quarterly waxing. The contract also provides for an hourly rate for on-call service response for private rentals, which is an elective of the renter to pay the City for clean up services after their private function in the community centers.

RESTROOMS & RENTAL PAVILIONS:

The public restrooms at the ball fields will be cleaned on a regular basis during league use, which is approximately 130 days. This year, staff has added an additional 20 days of cleaning services to the the FY 2007 custodial contract for a total of 150 days in order to accommodate the entire sports season. This service will include cleaning the restrooms located in the concession stands.

The restrooms in Oyster Creek Park will be cleaned daily from November through February and twice a day during the busy season of March through October.

The contract bid includes the addition of new restroom facilities at Duhacsek Park and at the first phase of parkland development along the Brazos River Corridor (approximately two restroom services per month at Duhacsek Park and one restroom service daily at Brazos River Corridor).

The pavilions will be cleaned prior to reservations.

The contractual agreement is for one year with two, one-year extensions and begins October 8, 2006. Building Professionals of Texas meets all contract requirements and through reference checks has demonstrated the ability to meet the contract specifications.

Funding in the amount of $56,572, split between the Community Center and Maintenance Divisions, is available in the FY06-07 adopted budget. The bid package has been prepared based on previous usage patterns and increases as noted above. The budget allows for a contingency should the need for additional services arise.

Exhibits